Collections & Library Administrative Assistant

Florida State University; Tallahassee (FL); On-site; USD 33,000 - 40,000; Full time

Job summary

Florida State University is seeking a Collections Department Assistant (Program Associate) in Sarasota, FL. The role provides administrative and financial support to the Collections and Library departments, handling budgets, purchasing, travel, and documentation, while assisting with operations and special projects.

The position supports the Ringling Museum of Art staff and reports to museum administration, with standard work hours and USPS employment framework.

Qualifications

• High school diploma or equivalent plus four years of experience or equivalent combination.
• Valid Florida Driver's License or ability to obtain prior to hire.

Responsibilities

• Maintains budgetary and financial information for Collections, Exhibitions, Design/Prep, Conservation and Library; processes expenditures, purchases, invoices, and related documentation.
• Coordinates travel reservations and processes travel requests in FSU's travel system.
• Assists with daily department operations, projects, and paperwork, including acquisitions tracking and committee support.

Skills

MS Office

Excel

Outlook

Word

Organized

Time management

Communication

Stakeholder management

Education

High school diploma or equivalent

Valid Florida Driver's License or ability to obtain prior to hire

Job description

Florida State University is seeking a Collections Department Assistant (Program Associate) in Sarasota, FL. The role provides administrative and financial support to the Collections and Library departments, handling budgets, purchasing, travel, and documentation, while assisting with operations and special projects.

The position supports the Ringling Museum of Art staff and reports to museum administration, with standard work hours and USPS employment framework.