Grants Coordinator

Florida State University; Sarasota (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Ringling Museum of Art, a department of Florida State University, seeks a grants coordinator in Sarasota, FL to manage end-to-end grant processing and reporting for museum projects. You will coordinate submissions, track deadlines, and liaise with Accounting and development teams to ensure fiscal compliance and timely fund disbursements.

Ideal candidates have a bachelor's degree with experience in grants administration, strong written and verbal communication, and knowledge of grant

Qualifications

• Bachelor's degree and one year of experience or a combination of post-high-school education and experience equal to five years.
• Successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.
• Excellent written and verbal communication skills, including professional business writing
• Robust interpersonal skills and ability to collaborate with internal and external partners
• Certified Grant Writer (CGW) or Grant Professional Certification (GPC)
• Advanced project management and organizational skills, with the ability to manage multiple deadlines
• Experience with coordinating grant applications, awards, and reporting requirements
• Knowledge of grant compliance, regulations, and funding agency guidelines

Responsibilities

• Manages a portfolio of local, state and national grant opportunities; researches and tracks solicitations and deadlines; maintains the annual grants calendar.
• Prepares and submits letters of inquiry and intent, grant applications, sponsorship proposals, and acknowledgment letters.
• Maintains all grant reporting files, including government and foundation grants.
• Oversees end-to-end grant processing, including gathering required institutional and project data, coordinating approvals, and routing submissions through RAMP or other required systems.
• Monitors back-end/fiscal grant responsibilities with Ringling Accounting and Sponsored Research Administration.
• Collects data and metrics for reporting and analysis per grant requirements; assists with monitoring expenditures.
• Cultivates relationships with foundations and corporations to secure grant funding.

Skills

Communication

Interpersonal skills

Problem solving

Grant coordination

Budgeting

Data analysis

Research funding

eSPEAR Certification

Education

Bachelor's degree

Tools

RAMP

CRM systems

MS Office (Excel, Word, Outlook)

Grant management software

Job description

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University.

Responsibilities

This role coordinates institutional grants for The Ringling, including overseeing end-to-end grant processing, grant data preparation, Research Administration Management Portal (RAMP) routing, proposal submissions, fiscal coordination with Accounting, reporting, solicitation tracking, and communications to support for grant-funded projects.

• Manages a portfolio of local, state and national grant opportunities; researches and tracks solicitations and deadlines; maintains the annual grants calendar. Prepares and submits letters of inquiry and intent, grant applications, sponsorship proposals, and acknowledgment letters.
• Maintains all grant reporting files, including government and foundation grants.
• Oversees end-to-end grant processing, including gathering required institutional and project data, coordinating approvals, and routing submissions through the Research Administration Management Portal (RAMP) or other required systems. Ensures timely proposal submissions, approval process, and reporting.
• Works closely with Ringling Accounting, FSU Sponsored Research Administration, and other appropriate offices to monitor back-end/fiscal grant responsibilities.
• Collects data and metrics for reporting and analysis per grant application and reporting requirements; assists with monitoring expenditures and activities. Completes grant reporting and closeout activities.
• Meets with representatives from foundations and corporations to cultivate interest in supporting museum initiatives through grant funding and establishes ongoing relationships with constituents that provide grant support to the museum.
• Coordinates with Marketing and Communications to support features, acknowledgments, and public-facing content related to grant-funded projects; may provide copy editing for grant-related communications and other marketing communications as needed.
• Collaborates with the Development Team to coordinate corporate and foundation grant applications, reduce request redundancy, and ensure relevant records are in the FSU Foundation CRM donor database. Performs other duties, as assigned, that support departmental and organizational projects and goals.

Qualifications

• Bachelor's degree and one year of experience or a combination of post-high-school education and experience equal to five years.
• This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.

Preferred Qualifications

• Excellent written and verbal communication skills, including professional business writing
• Robust interpersonal skills and ability to collaborate with internal and external partners
• Demonstrated problem-solving skills and ability to work independently with minimal supervision
• Certified Grant Writer (CGW) or Grant Professional Certification (GPC)
• Advanced:
  • Project management and organizational skills, with the ability to manage multiple deadlines
  • Attention to detail and accuracy in documentation and data management
  • Skill in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience with:
  • Coordinating grant applications, awards, and reporting requirements
  • Preparing, reviewing, or monitoring budgets and financial reports
  • Grant management software, databases, or CRM systems
  • Experience coordinating meetings, maintaining records, and tracking deliverables
  • Previous experience in grant administration, sponsored research, development, fundraising, or nonprofit operations
• Knowledge of:
  • Grant compliance, regulations, and funding agency guidelines
  • Nonprofit, higher education, government, or museum funding environments
• Ability to:
  • Research and identify funding opportunities
  • Analyze data and prepare reports for stakeholders and funding agencies
  • Maintain confidentiality and handle sensitive information

Contact Info

For more information or technical assistance, please contact Ringling Human Resources via email or by calling 941-358-2773.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about Florida State University and our campuses.

Anticipated Salary Range

Commensurate with the education, skills, and experience of the selected applicant.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

• This is an A&P position.
• This role:
  • Is based in Sarasota, FL.
  • Is required to adhere to the business dress standards.
• This position requires successful completion of a criminal history background check.

Working Hours

Monday – Friday from 8:00 AM to 5:00 PM with a one-hour meal period.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.