Collections Coordinator

Kent Companies; Lewisville (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Kent Companies is seeking a Collections Coordinator in Texas to join the billing team. The role focuses on compiling, processing, and maintaining accurate accounts receivable records while maintaining positive relationships with customers and colleagues.

You will monitor aging, assist with payment issues, post payments in the ERP, and support documentation and collection notes. Strong communication and Excel skills are required; construction industry experience is a plus.

Qualifications

• 2 years of experience in accounts receivable or a similar role.
• Construction industry experience is preferred.
• Strong time management and organizational skills with attention to detail.
• Excellent communication skills and a collaborative team mentality.
• Proficient in Excel and the Microsoft Office Suite.
• Accounting software experience (Trimble Spectrum preferred).
• Valid driver’s license and reliable transportation to workplace.

Responsibilities

• Monitor the accounts receivable aging and identify overdue accounts.
• Assist the Collections Specialist in researching and resolving payment issues.
• Post all customer payments into the ERP system.
• Communicate with customers regarding overdue accounts and payment timing.
• Assist with preparation of notice letters, lien waivers, and other documents.
• Maintain documentation in accordance with company policy.
• Respond to internal and external inquiries.

Skills

Time management

Organizational skills

Excellent communication

Collaborative

Excel

Microsoft Office

Education

High school diploma

Associate degree preferred

Tools

Trimble Spectrum

Job description

The Collections Coordinator is a key member of the collections and billing team. The Collections Coordinator compiles, processes, and maintains accurate and timely accounts receivable records while maintaining positive working relationships with customers, employees, and company leadership.

Duties and Responsibilities

• Monitor the Company's accounts receivable aging and identify overdue accounts
• Assist the Collections Specialist in researching and resolving payment issues
• Post all customer payments received into the Company's ERP system
• Communicate with customers regarding overdue accounts and timing of payments, maintaining accurate and up to date collection notes in customer files
• Assist with preparation of notice letters, lien waivers, and other contractual documents
• Maintain documentation, including paper and electronic files, in accordance with company policy and procedures
• Respond to internal and external inquiries

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

• High school diploma, Associates degree preferred
• 2 years of experience in accounts receivable, accounts payable, or similar role. Construction industry experience preferred
• Strong time management and organizational skills with attention to detail
• Excellent communication skills and a collaborative team mentality
• Proficient in Excel and knowledgeable in Microsoft Office Suite
• Accounting software experience (Trimble Spectrum preferred but not required)
• Valid driver's license
• Must have reliable transportation to the workplace(s)/ job location(s).
• Ability to pass drug screening.
• Must be able to work in the United States without corporate sponsorship now and in the future.

Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

• Weekly pay
• PTO (Paid Time Off)
• Medical, dental, and vision coverage
• Supplemental insurance options
• Retirement plans with discretionary employer-matching
• Holiday pay (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Scholarship opportunities for dependents
• Leadership development opportunities