Collection Specialist

GRM Document Management; Miami Gardens (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

GRM Information Management is seeking a Collections Representative to maintain the company’s collection efforts with customers and assist Accounts Payable by applying purchase orders and processing vendor invoices. The role collaborates with Billing, Administration, Sales, and Management to ensure timely payments and accurate records.

Responsibilities include daily collection calls, updating Salesforce, monitoring payments, and generating logs, while supporting purchase order creation and vendor

Qualifications

• Minimum 4 years of B2B collection experience preferred.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office.

Responsibilities

• Make daily collections call to assigned account base.
• Document and update daily activity in Salesforce.
• Work with Account Managers to collect on outstanding invoices.
• Monitor customer payments.
• Maintain and update customer contact information.
• Investigate and resolve customer queries.
• Generate monthly credit/debit logs.
• Create Purchase Orders in Accounting System.
• Monitor and process invoices from vendors weekly.

Skills

Verbal communication

Written communication

Tools

Salesforce

Microsoft Office

Job description

GRM Information Management is a leading provider of information management systems with over 35 years of experience. GRM’s robust, cloud-based content services platform serves as the centerpiece of the digital solutions that GRM provides its clients. Serving a diverse base of industries such as healthcare, government, legal, finance and human resources, GRM delivers its clients services such as digital conversion, advanced data capture solutions, document management systems, workflow automation, legacy data archiving, compliance and governance, business process management, and advanced analytics capabilities, as well as a full suite of document storage, scanning, and physical document management services.

SUMMARY: This position holds the responsibility to maintain the company’s collection efforts for our customers. The Collection Representative will work with Billing, Administration, Sales, and Management to ensure proper and timely payment of company invoices. This position will also assist with Accounts Payable to apply purchase orders and process incoming invoices from vendors.

Job Responsibilities

• Make daily collections call to assigned account base.
• Document and update daily activity in salesforce.com
• Work with Account Managers to collect on outstanding invoices
• Monitor customer payments
• Maintain and update customer contact information
• Investigate and resolve customer queries
• Generate monthly credit/debit logs
• Create Purchase Orders in Accounting System
• Monitor and process invoices from vendors weekly

• Answer and transfer telephone calls or take messages
• Sort and deliver incoming mail and send outgoing mail
• Schedule appointments and receive customers or visitors
• Provide general information to staff, clients, or the public

Requirements

Education and Experience

• Minimum 4 years of B2B collection experience preferred
• Strong verbal and written communication skill
• Proficient in Microsoft Office

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.All employment is decided on the basis of qualifications, merit, and business need.