Collection Specialist

Waste Pro USA Inc.; Kenner (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Waste Pro USA Inc. in Kenner, LA is seeking a Collection Specialist to monitor customer accounts and perform in-house collection efforts to prevent delinquencies.

Responsibilities include contacting customers, processing payments, running aging reports, and supporting sales with credit terms. Requires an Associates Degree or equivalent and at least 2 years in credit/collections; proficiency with Microsoft Office (Excel, Outlook, Word) is required.

Qualifications

• Associates Degree or equivalent required.
• Minimum 2 years of experience in credit and collections.
• Knowledge of Fair Credit Reporting Act (FCRA) preferred.
• Proficient in Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Initiates phone/email contact with past-due accounts to arrange collection or correct errors.
• Aim to make 30–40 calls per day to keep accounts on track.
• Follow up with customers via calls, email, fax or mail and provide copies of invoices.
• Process credit card payments and resolve account questions.
• Run aging reports and credit hold reports; assist in setting credit terms.

Skills

Credit & collections

Excel

Outlook

Word

Communication

Microsoft Office

Education

Associates Degree or equivalent

Tools

Excel

Outlook

Word

Job description

SUMMARY OF POSITION:

The Collection Specialist is responsible for preventing accounts from becoming delinquent by monitoring customer accounts and performing in house collection efforts.

ESSENTIAL JOB FUNCTIONS:

• Initiates telephone and/or email contact with internal & external customers with amounts past due, determining reason and arranging for collection or adjustment to correct errors in accounts. Accept incoming phone calls to handle billing issues and/or process payments and issue credits.
• Goal is make at least 30 to 40 calls a day in order to keep accounts on track and follow up with promise to pay calls
• Follow up on calls and email, fax or mail copies of invoices as required
• Make outgoing collection calls to customers that are at risk of having their services interrupted due to non-payment
• Perform credit evaluations for new or renewal business to determine credit worthiness
• Process credit card payments on accounts and resolve questions and issues on accounts
• Assist the sales department in account set up by setting credit limits and terms
• Run daily reports -- credit hold report, credit balance report and aging reports
• Verify that all customers that have made payments to bring the accounts current and are placed back on schedule for service in an accounts has been on credit hold.
• Run collection manager and highlight all customers that need to be contacted for payment before billing cycle processes.
• Complete the weekly top 30 aging account report to the company CFO and others required
• Run Aging reports and update notes in system regarding status of payment on accounts.
• Coordinate with offsite collections specialist on collection strategies and problem accounts. Upload account information to outside collection's company as required
• Provide back up for customer service, Accounts Receivable Clerk as necessary

OTHER JOB RESPONSIBILITIES:

• Employees in this job classification must attend and participate in corporation sponsored training courses as assigned.
• Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate.
• Any additional job duties that may be assigned by the Supervisor.

WORK ENVIRONMENT:

Normal setting for this job is: office setting.

QUALIFICATIONS:

• Associates Degree or its equivalent and a minimum of 2 years of experience in the credit and collections field.
• Basic financial skills including knowledge of commonly used collections practices and procedures.
• Proficient in working on a PC, and competent in the use of Microsoft Office. Must be proficient in Excel, Outlook and Word.
• Ability to interact and communicate effectively, orally and in writing.
• Knowledge of Fair Credit Reporting Act
• Excellent organizational skills
• Waste Industry experience preferred

Special Considerations/Physical Work Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, driving, etc.)- most of the work day;
• Required to exert physical effort in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight handling objects less than 25 pounds- rarely;