Code Services Administrative Specialist

Barry Isett & Associates Inc; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid vacation/holiday/sick time

Employee Stock Ownership Plan (ESOP)

401k/Roth match

Medical, dental, vision, life, and/or

Job summary

Barry Isett & Associates Inc. is seeking an organized administrative professional to support our Code Services team in Mechanicsburg. You will manage reception, data entry, scheduling, invoices, and documentation, while coordinating with local municipalities and permitting systems.

This role emphasizes multitasking, accuracy, and clear communication. A high school diploma and administrative experience are required; Microsoft Office proficiency and a driver’s license are essential.

Qualifications

• High school diploma and prior administrative experience.
• Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus
• Excellent communication and proofreading abilities
• Knowledge of office equipment and multitasking finesse
• Valid driver’s license for local errands and deliveries

Responsibilities

• Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks
• Prepare and track invoices, checks, and accounting records
• Draft proposals and input project data into permitting systems
• Format and send notices, review letters, and certificates
• Compile field inspection reports and liaise with local municipalities
• Support permit and plan review processes from start to finish
• Help maintain fleet records and coordinate vehicle service
• Take care of mail, FedEx packages, and municipal pickups/deliveries

Skills

Microsoft Office

Excellent communication

Proofreading

Multitasking

Valid driver’s license

Education

High school diploma

Tools

Adobe Acrobat/Bluebeam/MS Publisher

Job description

Barry Isett & Associates Inc. is seeking an organized administrative professional to support our Code Services team in Mechanicsburg. You will manage reception, data entry, scheduling, invoices, and documentation, while coordinating with local municipalities and permitting systems.

This role emphasizes multitasking, accuracy, and clear communication. A high school diploma and administrative experience are required; Microsoft Office proficiency and a driver’s license are essential.