Administrative Assistant, Code Services

Barry Isett & Associates Inc; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid vacation/holiday/sick time

Employee Stock Ownership Plan (ESOP)

401k/Roth match

Medical, dental, vision, life, and/or

Job summary

Barry Isett & Associates Inc. is seeking an organized administrative professional to support our Code Services team in Mechanicsburg. You will manage reception, data entry, scheduling, invoices, and documentation, while coordinating with local municipalities and permitting systems.

This role emphasizes multitasking, accuracy, and clear communication. A high school diploma and administrative experience are required; Microsoft Office proficiency and a driver’s license are essential.

Qualifications

• High school diploma and prior administrative experience.
• Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus
• Excellent communication and proofreading abilities
• Knowledge of office equipment and multitasking finesse
• Valid driver’s license for local errands and deliveries

Responsibilities

• Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks
• Prepare and track invoices, checks, and accounting records
• Draft proposals and input project data into permitting systems
• Format and send notices, review letters, and certificates
• Compile field inspection reports and liaise with local municipalities
• Support permit and plan review processes from start to finish
• Help maintain fleet records and coordinate vehicle service
• Take care of mail, FedEx packages, and municipal pickups/deliveries

Skills

Microsoft Office

Excellent communication

Proofreading

Multitasking

Valid driver’s license

Education

High school diploma

Tools

Adobe Acrobat/Bluebeam/MS Publisher

Job description

Description

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs:

• Best Places to Work in PA (annually since 2019)
• The Morning Call’s Top Workplaces (annually, since 2013)
• Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (annually, since 2023)
• Philadelphia Inquirer’s Top Workplaces (annually, since 2023)
• Corporate Citizen of the Year (by the Lehigh Valley Business Journal)
• The Societas Award for Responsible Corporate Conduct (for Ethics)

As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region.

Benefits

At Isett, we support the well-being and success of our employee-owners with:

• Career advancement and continuing education opportunities
• Employee engagement events
• Work-life balance & flexible working schedules
• Paid vacation/holiday/sick time
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, vision, life, and disability insurances
• Discounted and/or free Isett wear
• Parental leave
• 401k/Roth match

About You

We're looking for an organized, detail-oriented administrative professional to support our Code Services team in Mechanicsburg. You'll be someone who takes initiative, communicates well with others, and can confidently manage competing priorities.

What You’ll Do:

• Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks
• Prepare and track invoices, checks, and accounting records
• Draft proposals and input project data into permitting systems
• Format and send notices, review letters, and certificates
• Compile field inspection reports and liaise with local municipalities
• Support permit and plan review processes from start to finish
• Help maintain fleet records and coordinate vehicle service
• Take care of mail, FedEx packages, and municipal pickups/deliveries

Requirements

• High school diploma and prior administrative experience
• Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus
• Excellent communication and proofreading abilities
• Knowledge of office equipment and multitasking finesse
• Valid driver’s license for local errands and deliveries

We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), nation origin, age (40 or older), disability or genetic information (including family medical history).

Please, no third-party recruiters.