Coastal Programs Administrator

The University of Georgia; Athens (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Georgia is seeking a Program Specialist II to provide comprehensive administrative support to the Marine Extension and Georgia Sea Grant team at the Brunswick facility. The role includes managing daily operations, coordinating travel and events, and supporting extension, research and outreach programs.

Responsibilities include invoice processing, purchasing, meeting coordination, and handling communications with diverse audiences.

Qualifications

• Minimum Qualifications: High school diploma or equivalent and 2 years of related experience.
• Preferred Qualifications: Completion of a bachelor’s degree with 1 year of related professional experience OR an equivalent combination of education, experience, and training.
• Professional administrative experience is needed.

Responsibilities

• Assist with daily administrative support tasks, front-of-house inquiries and visitors, and fielding messages as appropriate; help with registrations and travel arrangements as well as purchasing program materials; assist with team member onboarding; coordinate conference room scheduling and AV/IT assistance, manage package and mail distribution, tracking, and receiving; schedule station team meetings, taking minutes and sharing notes with the broader unit.
• Accounting and purchasing tasks including processing invoices and payment requests, acting as P-Card holder, and using university systems.
• Event management for workshops, meetings, and conferences, including vendor contracts, lodging, and catering; assist with registration tasks in Modern Campus and liaise with vendors and attendees.
• Miscellaneous duties including backup assistance at the Brunswick station, grounds, and gardens, providing logistical support for coastal research and outreach programs.

Skills

Administrative experience

Professionalism

Microsoft Office

Attention to detail

Communication skills

Public speaking

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

The University of Georgia is seeking a Program Specialist II to provide comprehensive administrative support to the Marine Extension and Georgia Sea Grant team at the Brunswick facility. The role includes managing daily operations, coordinating travel and events, and supporting extension, research and outreach programs.

Responsibilities include invoice processing, purchasing, meeting coordination, and handling communications with diverse audiences.