PROGRAM SPECIALIST II

University of Georgia

Kentucky

On-site

USD 45,000 - 60,000

Full time

14 days+

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Job summary

The University of Georgia's Marine Extension and Georgia Sea Grant seeks a Program Specialist II to provide essential administrative support at the Brunswick facility. You will assist the Associate Director, manage inquiries, coordinate registrations, travel, and purchasing tasks, and help maintain facilities and grounds.

Key responsibilities include invoicing, record-keeping, event coordination, and supporting coastal research and outreach programs.

Qualifications

High school diploma or equivalent and 2 years of related experience.
Bachelor’s degree with 1 year of related professional experience or an equivalent combination.
Professional administrative experience is needed.

Responsibilities

Provide daily administrative support to the Associate Director and faculty.
Handle invoicing, purchasing, record-keeping, and travel arrangements.
Coordinate events, meetings, and conference room scheduling; support AV/IT.
Maintain Brunswick station facilities, grounds, and logistics for coastal programs.

Skills

Professional administrative experience

Education

High school diploma or equivalent

Bachelor’s degree with 1 year of related professional experience

Job description

PROGRAM SPECIALIST II

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15574P

Working Title PROGRAM SPECIALIST II

Department PSO-Marine Extension Service

Posting Type External Retirement Plan TRS

Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time

Work Schedule Additional Schedule Information Some evening and weekend work may be needed

Advertised Salary Competitive and commensurate with qualifications

Posting Date 08/06/2026

Open until filled Yes

Closing Date Proposed Starting Date 09/07/2026

Special Instructions to Applicants

Location of Vacancy Outside Athens

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

For more than 50 years, UGA Marine Extension and Georgia Sea Grant has served the state through integrated research, education, and extension programs that promote the responsible use and stewardship of Georgia’s coastal resources. By serving as a bridge between scientists, local governments, and marine industries, we help communities protect coastal resources through sustainable, science-based solutions. Our extension specialists connect university expertise with local needs to strengthen the economic vitality and resilience of coastal communities. Education staff enhance environmental literacy and inspire stewardship by engaging the public, teachers, and students in programs that highlight the importance of Georgia’s coastal ecosystems. We also prepare the next generation of educators and marine scientists through workforce development opportunities for college students. Meanwhile, our research program supports applied studies across Georgia that expand understanding of coastal and estuarine systems and address pressing environmental challenges.

Marine Extension and Georgia Sea Grant is managed through a federal-state partnership between the University of Georgia (UGA) and the National Oceanic Atmospheric Administration’s (NOAA) National Sea Grant College Program, a network of 34 Sea Grant programs located in coastal and Great Lakes states and territories.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Program Assistant II

FLSA Non-Exempt

FTE 1.0

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Completion of a bachelor’s degree with 1 year of related professional experience OR an equivalent combination of education, experience, and training.

Professional administrative experience is needed.

Position Summary

This full-time position will provide administrative support to the Marine Extension and Georgia Sea Grant team at the Program’s Brunswick facility. The position will also provide assistance in maintaining the facility and associated vehicles, vessels and grounds, as well as support ongoing extension, research and outreach programs as needed.

Knowledge, Skills, Abilities and/or Competencies

Professional administrative experience (e.g. managing invoices, keeping records, preparing reports, scheduling events, maintaining databases)

High level of professionalism and ability to interact with various audiences

Proficiency with Microsoft Office software

Precise attention to detail and ability to follow procedures meticulously

Must demonstrate excellent writing, public speaking, communication, inter-personal and organizational skills

Represent Marine Extension and Georgia Sea Grant at community events and outreach programs

Physical Demands

Ability to lift 40lb, work in inclement weather conditions as well as an office setting.

Occasional evening and weekend work and in-state travel.

Additional Requirements

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Responsibilities

Assistance to Associate Director and Faculty and Staff

Perform daily administrative support tasks such as, but not limited to serving as front-of-house point of contact for general inquires and visitors, and fielding messages as appropriate; helping team members with registrations and travel arrangements as well as purchasing program materials: assist with team member onboarding; coordinate conference room scheduling and AV/IT assistance, manage package and mail distribution, tracking, and receiving. Schedule station team meetings, taking minutes and sharing notes with the broader unit.

Percentage of time 45

Accounting Assistance

Process invoices and complete payment requests along with associated record keeping, reporting, and archiving. Serve as a P-Card holder for the department, and conduct purchasing; utilize university systems such as One Source, UGAMart, Touchnet and other to conduct such transactions as well as communicate with UGA administrative staff, vendors and other stakeholders.

Percentage of time 35

Event Management

Assist with event management such as workshops, meetings, and conferences; initiate contracts with vendors for events, lodging, and catering, assist with registration tasks in Modern Campus and communicate with potential vendors, suppliers, and attendees

Percentage of time 10

Misc Duties

Provide backup assistance in maintaining the Brunswick station , grounds, and gardens and provide logistical support for current coastal research and public outreach programs

Percentage of time 10

Recruitment Contact

Recruitment Contact Name Bryan Fluech

Recruitment Contact Email fluech@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).