CMMS Maintenance Specialist — PM, Work Orders & Inventory

Inteplast Group Corporation; Florida; On-site; USD 42,000 - 65,000; Full time

Job summary

Florida Supplement is seeking a Documentation Clerk A to manage the CMMS, schedule PMs, create and close work orders, and maintain spare parts inventory to minimize downtime.

You will assign tasks, monitor progress, update records, and support audits. The role requires CMMS experience, strong attention to detail, and dependable attendance. This on-site position may involve non-standard hours and physical tasks up to 50 lbs.

Qualifications

• Minimum three years with maintenance work order system experience in industrial or manufacturing facilities.
• Work order and asset management experience in generating, managing, and closing work orders using CMMS.
• Track equipment performance, work order history, and maintenance costs through the CMMS.
• Previous experience in Pharmaceutical, Nutraceutical or food industry preferred.
• General facilities maintenance knowledge and equipment maintenance understanding required.
• Strong understanding of PM, PdM, and corrective maintenance processes.
• Ability to maintain consistent attendance and occasional non-standard hours.

Responsibilities

• Create new work orders in the CMMS for equipment requiring maintenance.
• Assign work orders to the appropriate technician or team.
• Monitor work order progress and ensure timely closure.
• Set up routine preventive maintenance tasks for all critical equipment.
• Review and adjust preventive maintenance plans based on performance and records.
• Track pending work orders and follow-up with technicians for timely completion.
• Reassign or escalate urgent work orders if delays occur.
• Regularly update the CMMS with current spare parts inventory.
• Create reorder points for critical parts to prevent stockouts.
• Run inventory audits to ensure data accuracy.
• Compile reports on downtime, work order completion, and maintenance costs.
• Analyze reports to identify inefficiencies or trends in maintenance operations.
• Train maintenance staff on CMMS usage and workflows.
• Provide ongoing support to users and address system issues.
• Ensure all relevant data is entered into the CMMS and kept updated.
• Update system with new equipment, location, and user details as required.
• Ensure maintenance documentation is uploaded and compliant with standards.
• Assist in audits by retrieving records and generating compliance reports.
• May perform other duties as requested.

Skills

CMMS experience

Work orders management

Asset tracking

Facilities maintenance

PM/PdM/maintenance processes

Dependable attendance

Stress management

Job description

Florida Supplement is seeking a Documentation Clerk A to manage the CMMS, schedule PMs, create and close work orders, and maintain spare parts inventory to minimize downtime.

You will assign tasks, monitor progress, update records, and support audits. The role requires CMMS experience, strong attention to detail, and dependable attendance. This on-site position may involve non-standard hours and physical tasks up to 50 lbs.