FS - Maintenance Documentation Clerk

Inteplast Group Corporation; Florida; On-site; USD 42,000 - 65,000; Full time

Job summary

Florida Supplement is seeking a Documentation Clerk A to manage the CMMS, schedule PMs, create and close work orders, and maintain spare parts inventory to minimize downtime.

You will assign tasks, monitor progress, update records, and support audits. The role requires CMMS experience, strong attention to detail, and dependable attendance. This on-site position may involve non-standard hours and physical tasks up to 50 lbs.

Qualifications

• Minimum three years with maintenance work order system experience in industrial or manufacturing facilities.
• Work order and asset management experience in generating, managing, and closing work orders using CMMS.
• Track equipment performance, work order history, and maintenance costs through the CMMS.
• Previous experience in Pharmaceutical, Nutraceutical or food industry preferred.
• General facilities maintenance knowledge and equipment maintenance understanding required.
• Strong understanding of PM, PdM, and corrective maintenance processes.
• Ability to maintain consistent attendance and occasional non-standard hours.

Responsibilities

• Create new work orders in the CMMS for equipment requiring maintenance.
• Assign work orders to the appropriate technician or team.
• Monitor work order progress and ensure timely closure.
• Set up routine preventive maintenance tasks for all critical equipment.
• Review and adjust preventive maintenance plans based on performance and records.
• Track pending work orders and follow-up with technicians for timely completion.
• Reassign or escalate urgent work orders if delays occur.
• Regularly update the CMMS with current spare parts inventory.
• Create reorder points for critical parts to prevent stockouts.
• Run inventory audits to ensure data accuracy.
• Compile reports on downtime, work order completion, and maintenance costs.
• Analyze reports to identify inefficiencies or trends in maintenance operations.
• Train maintenance staff on CMMS usage and workflows.
• Provide ongoing support to users and address system issues.
• Ensure all relevant data is entered into the CMMS and kept updated.
• Update system with new equipment, location, and user details as required.
• Ensure maintenance documentation is uploaded and compliant with standards.
• Assist in audits by retrieving records and generating compliance reports.
• May perform other duties as requested.

Skills

CMMS experience

Work orders management

Asset tracking

Facilities maintenance

PM/PdM/maintenance processes

Dependable attendance

Stress management

Job description

Florida Supplement

8:00AM - 4:45PM

Mon - Fri

Documentation Clerk A

POSITION OBJECTIVE

The Maintenance clerk is responsible for overseeing the management and operation of the Computerized Maintenance Management System (CMMS), ensuring the effective scheduling and execution of preventive maintenance (PM), management of work orders, and efficient handling of spare parts inventory. This position ensures that maintenance activities are streamlined and that spare parts are available to support operations and minimize downtime

QUALIFICATIONS

• Minimum three years with maintenance work order system experience in industrial or manufacturing facilities equipment or related CMMS system.
• Must have work order and asset management experience in generating, managing, and closing workorder using the CMMS.
• Track equipment performance, work order history, and maintenance costs through the system experience, required.
• Previous experience in Pharmaceutical, Nutraceutical or food industry, preferred.
• Knowledge of general facilities maintenance and facilities equipment maintenance required.
• Strong understanding of maintenance processes, including preventive maintenance (PM), predictive maintenance (Pd.M.), and corrective maintenance.
• Ensure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.
• Capable of effectively managing job-related stress and fostering productive workplace interactions.

JOB RESPONSIBILITIES

• Create new work orders in the CMMS for equipment requiring maintenance.
• Assign work orders to the appropriate technician or team.
• Monitor work order progress and ensure timely closure.
• Set up routine preventive maintenance tasks for all critical equipment.
• Review and adjust preventive maintenance plans based on actual performance and maintenance records.
• Track pending work orders and follow-up with technicians to ensure timely completion.
• Reassign or escalation urgent work orders if delays occur.
• Regularly update the CMMS with current spare parts inventory.
• Create reorder points for critical spare parts to prevent stockouts.
• Run inventory audits to ensure data accuracy.
• Compile reports on equipment downtime, work order completion, maintenance costs, etc.
• Analyze the reports to identify inefficiencies or trends in maintenance operations.
• Train maintenance staff on proper use of the CMMS, including how to create work orders, update job statuses, and close work orders.
• Provide ongoing support to users and address any system-related issues.
• Ensure all relevant data (equipment, asset information, maintenance history) is correctly entered into the CMMS.
• Update the system with new equipment, location, and user details as required.
• Ensure that all maintenance documentation is uploaded to the CMMS and kept in compliance with industry standards.
• Assist in audits by retrieving maintenance records and generating compliance reports.
• May be required to perform other duties as requested, directed or assigned.

PHYSICAL ACTIVITY REQUIRED FOR THIS POSITION

• Ability to lift up to 50 lbs.

Florida Supplement is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.