CME Programs Coordinator - 32–40 Hour Week

HUMBOLDT-DEL NORTE COUNTY MEDICAL SOCIETY; Eureka (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Paid sick leave

Health insurance stipend

Job summary

Humboldt-Del Norte County Medical Society seeks an organized coordinator to manage programs and office operations, including CME, member events, bookkeeping, and communications. You will be the Executive Director's right-hand in a two-person office, handling confidential information and HIPAA compliance.

Responsibilities include office support, bookkeeping, CME coordination, event planning, member communications and outreach.

Qualifications

• 5+ years of administrative or office experience.
• High school diploma or equivalent.
• Proficiency with Canva, Constant Contact, Microsoft Word, Excel or Google Sheets/Forms, Zoom.
• Valid driver's license and reliable transportation for local travel.
• Availability for occasional evening or weekend events.
• Ability to lift and carry up to 25 pounds (event supplies, AV equipment).

Responsibilities

• Office support: answer phones, mail and email, keep records current, order supplies, and protect confidential information.
• Assist in bookkeeping: record dues, fees and grants, prepare deposits, process vendor payments, code transactions in QuickBooks, and help with monthly reconciliations and budget reports.
• Coordinate CME program: schedule committee meetings, prepare agendas and minutes, coordinate speakers, journal clubs, forums and resident lectures, collect faculty disclosures, and maintain accreditation records in PARS and MS Access.
• Plan events: coordinate venues, catering, AV, registrations and RSVPs for member events and conferences, including set-up and follow-up.
• Communicate with members: design flyers, newsletters and social graphics in Canva, send Constant Contact campaigns, and update our website and events calendar.
• Assist in projects and outreach: support Executive Director initiatives with research, tracking, correspondence and reports, and help run health careers programs such as student shadowing, career events and scholarships.

Skills

Canva

Constant Contact

Word/Excel

Google Sheets

Zoom

Education

High school diploma or equivalent

Associate or Bachelor’s Degree

Job description

Humboldt-Del Norte County Medical Society seeks an organized coordinator to manage programs and office operations, including CME, member events, bookkeeping, and communications. You will be the Executive Director's right-hand in a two-person office, handling confidential information and HIPAA compliance.

Responsibilities include office support, bookkeeping, CME coordination, event planning, member communications and outreach.