Program Coordinator

HUMBOLDT-DEL NORTE COUNTY MEDICAL SOCIETY; Eureka (CA); In loco; USD 28.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid sick leave

Health insurance stipend

Descrizione del lavoro

Humboldt-Del Norte County Medical Society seeks an organized coordinator to manage programs and office operations, including CME, member events, bookkeeping, and communications. You will be the Executive Director's right-hand in a two-person office, handling confidential information and HIPAA compliance.

Responsibilities include office support, bookkeeping, CME coordination, event planning, member communications and outreach.

Competenze

• 5+ years of administrative or office experience.
• High school diploma or equivalent.
• Proficiency with Canva, Constant Contact, Microsoft Word, Excel or Google Sheets/Forms, Zoom.
• Valid driver's license and reliable transportation for local travel.
• Availability for occasional evening or weekend events.
• Ability to lift and carry up to 25 pounds (event supplies, AV equipment).

Mansioni

• Office support: answer phones, mail and email, keep records current, order supplies, and protect confidential information.
• Assist in bookkeeping: record dues, fees and grants, prepare deposits, process vendor payments, code transactions in QuickBooks, and help with monthly reconciliations and budget reports.
• Coordinate CME program: schedule committee meetings, prepare agendas and minutes, coordinate speakers, journal clubs, forums and resident lectures, collect faculty disclosures, and maintain accreditation records in PARS and MS Access.
• Plan events: coordinate venues, catering, AV, registrations and RSVPs for member events and conferences, including set-up and follow-up.
• Communicate with members: design flyers, newsletters and social graphics in Canva, send Constant Contact campaigns, and update our website and events calendar.
• Assist in projects and outreach: support Executive Director initiatives with research, tracking, correspondence and reports, and help run health careers programs such as student shadowing, career events and scholarships.

Conoscenze

Canva

Constant Contact

Word/Excel

Google Sheets

Zoom

Formazione

High school diploma or equivalent

Associate or Bachelor’s Degree

Descrizione del lavoro

We're looking for an organized, versatile coordinator to manage our programs and office operations, from continuing medical education (CME) and member events to bookkeeping and communications. A self-starter who can juggle several deadlines, communicates clearly and professionally with physicians, vendors and the public, and understands the importance of confidentiality, including HIPAA.

About Us

The Humboldt-Del Norte County Medical Society supports physicians and advanced practice clinicians across California's North Coast. We run an accredited CME (Continuing Medical Education) Program, host member events, and partner with Cal Poly Humboldt, College of the Redwoods, local hospitals and schools to grow the next generation of local healthcare professionals. We're a two-person office, so your work will be visible and valued every day.

About the Role

You'll be the Executive Director's right-hand, keeping the office, its records and its programs running smoothly. Your work will span office administration, bookkeeping, event planning, member communications, community outreach and our accredited CME program, where you'll coordinate activities and help keep the program compliant.

What you'll do

Office Support: answer phones, manage mail and email, keep member and physician records and contact lists current, order supplies, and protect confidential information.

Assist in Managing the Books: record dues, fees and grants, prepare deposits, process vendor payments, code transactions in QuickBooks, and help with monthly reconciliations and budget reports.

Coordinate CME Program: schedule committee meetings, prepare agendas and minutes, coordinate speakers, journal clubs, forums and resident lectures, collect faculty disclosures, and maintain accreditation records in PARS and MS Access.

Plan Events: coordinate venues, catering, AV, registrations and RSVPs for member events and conferences, including set-up and follow-up.

Communicate with Members: design flyers, newsletters and social graphics in Canva, send Constant Contact campaigns, and update our website and events calendar.

Assist in Projects and Outreach: support Executive Director initiatives with research, tracking, correspondence and reports, and help run health careers programs such as student shadowing, career events and scholarships.

Requirements

• 5+ years of administrative or office experience
• High school diploma or equivalent
• Proficiency with Canva, Constant Contact, Microsoft Word, Excel or Google Sheets/Forms, Zoom
• Valid driver's license and reliable transportation for local travel
• Availability for occasional evening or weekend events
• Ability to lift and carry up to 25 pounds (event supplies, AV equipment)

Preferred

• Associate or Bachelor's Degree
• Experience with CME, healthcare, nonprofits and event coordination
• Strong Familiarity with Microsoft Access

What we offer

• Starting pay of $25.00 per hour
• Paid sick leave and health insurance stipend
• 32–40 hours week in a small, collaborative office
• Training in accreditation standards and CME.

*This position does not include health insurance, retirement or paid vacation benefits. New hires complete a 3-month probationary period.