OFFICE COORDINATOR/CERTIFIED MEDICAL ASSISTANT(CMA) OR LPN

Humboldthospital; Humboldt (IA); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Health insurance

PTO

Sick time

Long-term disability

Job summary

Humboldthospital is seeking a part-time Office Coordinator or Certified Medical Assistant (CMA) with a focus on outpatient services. The role involves scheduling, patient registration, and handling medical records in a busy clinic environment.

Candidates should be graduates of an accredited Medical Assistant program or have valid LPN licensure. Responsibilities include managing patient flow, assisting physicians, and maintaining a safe work environment.

This position offers a flexible schedule of approximately 24–32 hours per week with various benefits including health insurance and PTO.

Qualifications

• Graduate of an accredited Medical Assistant program.
• Current CMA certification or valid Iowa LPN license.
• One year experience in family practice or related setting preferred.

Responsibilities

• Answer phones, send faxes, and take detailed messages.
• Maintain patient records and clinic statistics.
• Assist providers during examinations and prepare laboratory specimens.

Skills

Verbal communication

Written communication

Problem-solving

Organizational skills

Knowledge of medical terminology

Education

Accredited Medical Assistant program

Certification as a Certified Medical Assistant (CMA)

Approved LPN program

Tools

EMR systems

Job description

OFFICE COORDINATOR/CERTIFIED MEDICAL ASSISTANT(CMA) OR LPN

Humboldt, IA, US

This part‑time position is scheduled for approximately 24–32 hours per week, with additional hours as needed. Shift hours typically range from 7:30 AM to 4:00 PM, Monday through Friday. Day assignments will vary based on departmental needs.

Benefits include: IPERS, health, vision, dental, life, and long‑term disability. PTO and sick time accrue beginning on the first day of employment.

Job Title: Outpatient Office Coordinator

Department: Outpatient Specialty Clinic (OPSC)

Primary Function and Relationship to Total Organization: Part‑time Certified Medical Assistant (CMA) or LPN/Office Coordinator responsible for coordinating outpatient physician clinic schedules, including registration, check‑in, and check‑out for HCMH and traveling physicians.

Reports to: Outpatient Supervisor

Essential Duties and Responsibilities:

• Answer phones, send faxes, scan paperwork, and take detailed messages.
• Maintain strong verbal and written communication skills.
• Work in a fast‑paced, high‑volume patient environment.
• Prioritize, multitask, and ensure detail orientation.
• Problem‑solve and adapt to changing situations.
• Register patients and schedule follow‑up appointments.
• Follow clinic processes and protocols; collect and send required information to appropriate departments and physician offices.
• Maintain accurate records and clinic statistics.
• Compile and provide the OPSC schedule to all hospital departments and UPC.
• Demonstrate positive customer‑relation skills.
• Learn and use various EMR systems used by traveling physicians; attend required training or travel as needed.
• Prepare charts for future clinics, including writing orders and calling patients to remind them of appointments.
• Stock OPSC rooms with supplies, linens, and maintain appropriate PAR levels.
• Room patients if requested, including directing them to exam rooms and providing gowns, drapes, and positioning.
• Assist providers during examinations, prepare laboratory specimens, perform basic laboratory tests, sterilize instruments, administer medications, and manage prescriptions.
• Record billing information, complete insurance forms, and respond to insurance inquiries.
• Maintain a safe, secure, and healthy work environment by enforcing standards, procedures, and legal regulations.
• Protect patient confidentiality and secure patient information.
• Adhere to professional standards, policies, procedures, and JCAHO standards.
• Participate in continuous education and professional development.
• Attend department meetings and contribute to performance‑improvement activities.
• Perform additional duties as assigned.

Personal Specifications – Education:

• Graduate of an accredited Medical Assistant program.
• Current certification as a Certified Medical Assistant (CMA) through AAMA or NCCT, or graduate of an approved LPN program with a valid Iowa license.

Experience & Qualifications:

• One year of experience in a family practice, urgent care, or related setting (preferred).
• Healthcare experience preferred.
• Knowledge of medical terminology.
• Knowledge of health‑system EMR systems.
• Organizational skills to manage patient flow.
• Ability to administer injections.

Mental Demands:

• Make sound judgment decisions.
• Relate to patients, doctors, and staff courteously and professionally.
• Display strong organizational and communication skills.
• Adapt to a changing healthcare environment and variable clinic days.
• Handle constant interruptions while performing assigned work.

Physical Demands:

• Long periods of sitting and standing.
• Long periods of detailed computer work.
• Move equipment and furniture to accommodate clinic room needs.

Acknowledgment: I have read and understand the responsibilities and requirements of this position and confirm that I am able to perform these duties with or without accommodations under ADA.