CMA Part Time Administrative Assistant

Community Management Associates; Atlanta (GA); On-site; USD 21,000 - 28,000; Part time

Job summary

Community Management Associates in Perry, GA is seeking a part-time Administrative Assistant to support the Association Manager and senior team. You will handle clerical tasks, scheduling, and resident services in a professional office environment.

Responsibilities include document preparation, processing payments, accounts payable, and maintaining HOA records using Vantaca. Strong MS Office skills, excellent communication, and ability to work independently are essential.

Qualifications

• Proficiency in Microsoft Office and Outlook.
• Experience using Vantaca or other accounting software.
• Bachelor’s Degree preferred, but equivalent experience may be considered.
• Professional office environment; standard office equipment familiarity.
• Physical ability to lift/move boxes (25–30 lbs).

Responsibilities

• Performs clerical duties including copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Coordinates courier for outside print jobs and other work-related documents.
• Assists Association Managers with researching account information.
• Assists Association Managers with scheduling amenities for residents.
• Provides excellent customer service to clients and employees.
• Assists with special projects as assigned.
• Resident payments: assist in collecting association fees and ensuring timely processing.
• Assist in processing accounts payable invoices.
• Processing committee income to ensure payments are allocated correctly.
• Assist in processing reimbursement, maintenance, lawn care, etc.
• Managing records, scanning and maintaining accurate records including financial and HOA documents within Vantaca.

Skills

Microsoft Office

Outlook email

Education

Bachelor’s degree preferred

Tools

Vantaca

Job description

Position Purpose: Performs full administrative and general support duties to assist the Association Manager and other members of the senior management team.

Major Tasks, Responsibilities, and Key Accountabilities

• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Assists Association Managers with researching account information.
• Assists Association Managers with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Assists with any special projects as assigned.
• Resident Payments: Assist in c ollecting association fees from residents and ensuring that payments are processed promptly.
• Assist in processing a ccounts p ayable i nvoices
• Processing c ommittee i ncome to ensure that payments are processed promptly to the appropriate account .
• Assist in processing requests for r eimbursement, maintenance, lawn care, etc.
• Managing records, such as scanning and maintaining accurate records including financial records, HOA records and all governing documents within Vantaca .

Nature and Scope

• Must possess excellent verbal/written communication skills – will be communicating with all levels of personnel, so clear and concise communication is a must .
• Excellent customer service and organizational skills are required .
• Must be accurate , detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines. Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Business Casual Dress Code

Job Type: Part-Time

Pay Rate:$15.00 to $20.00 hourly depending on experience

Schedule: Days and hours of work are determined and scheduled by the supervising manager

Work Location: Onsite - Perry, GA 31069

Requirements

Education Required

• Proficiency in using Microsoft Office applications and Outlook email.
• Experience using Vantaca or other Accounting Software.
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).

Disclaimer This job description is intended to describe the general nature and level of work performed by a team member in this role. It is not an exhaustive list of all responsibilities, duties, and skills required . Management reserves the right to modify , assign, or reassign duties and responsibilities as business needs evolve . This job description is not intended to create, nor should it be construed as, a contract of employment, either express or implied. Employment with CMA is at will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without notice or cause, subject to applicable law. The company reserves the right to modify , interpret, or apply this job description in any way the company desires, and it may be revised at any time as business needs require.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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