Club Administrator

OKO GROUP LLC; Miami (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

OKO GROUP LLC in Miami, FL is seeking a Club Administrator to manage member billing, postings, and AR tasks in a hospitality setting. The role focuses on accurate billing, payment posting, and resolving disputes for club members.

The ideal candidate has at least 2 years of accounting experience in a supervisory role, fluency with Word/Excel/Outlook, and familiarity with hotel operating systems. A degree or accounting designation is preferred; strong communication and organization are essential.

Qualifications

• Professional designation or university degree with an appropriate specialization in Accounting or enrolled in a recognized accounting program with progression to 3rd or 4th level preferred.
• Minimum of 2 years’ accounting experience at a supervisory/managerial level.
• Knowledge of hotel operating systems and software. Word, Excel, and Outlook.
• Excellent administrative, interpersonal, organizational, written, and verbal communication skills.
• Highly organized and able to prioritize and meet deadlines in a fast-paced environment.
• Experience in a similar capacity is preferred.
• A college diploma in Administration or a CPA certification is also preferred.

Responsibilities

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to Accounts Receivable.
• Must work in a safe, prudent, and organized manner.
• Prepare account billings promptly and accurately with required supporting documentation.
• Post payments to the club members’ house accounts on a monthly basis. Follow up on any payments that are over or short of the invoiced amount.
• Maintain up-to-date files for all outstanding accounts sorted from high-to-low balance.
• Respond promptly to members’ queries and account disputes, by verifying the information and gathering all supporting documents. Present to department heads for approval and making the appropriate corrections as required.
• Communicate promptly with the Assistant Director on any discrepancies in billing payments and other potential problems.
• Conduct self in a professional manner at all times to reflect the high standards of the Company.
• Perform any additional duties as assigned by the Director or Assistant Director

Skills

Administrative skills

Interpersonal skills

Organizational skills

Written and verbal communication

Time management

Education

Professional designation or university degree in Accounting or related program, progression to 3rd/4th level preferred

College diploma in Administration or CPA certification preferred

Tools

Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Miami, FL, US

6 days ago Requisition ID: 1050

Salary Range: $60,000.00 To $70,000.00 Annually

Club Administrator is responsible for:

• Billing club members’ house accounts with the appropriate supporting documentation.
• Posting guest, credit card, and miscellaneous payments accurately.
• Handling all club members’ billing issues and disputes received from different channels: via phone and direct emails, the Club, F&B Team and Private Office Team.
• Posting and collecting club members’ Annual Dues and Humidor annual fees.

KEY RESPONSIBILITIES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to Accounts Receivable.
• Must work in a safe, prudent, and organized manner.
• Prepare account billings promptly and accurately with required supporting documentation.
• Post payments to the club members’ house accounts on a monthly basis. Follow up on any payments that are over or short of the invoiced amount.
• Maintain up-to-date files for all outstanding accounts sorted from high-to-low balance.
• Respond promptly to members’ queries and account disputes, by verifying the information and gathering all supporting documents. Present to department heads for approval and making the appropriate corrections as required.
• Communicate promptly with the Assistant Director on any discrepancies in billing payments and other potential problems.
• Conduct self in a professional manner at all times to reflect the high standards of the Company.
• Perform any additional duties as assigned by the Director or Assistant Director

REQUIRED EXPERIENCE AND QUALIFICATIONS

• Professional designation or university degree with an appropriate specialization in Accounting or enrolled in a recognized accounting program with progression to 3 rd or 4 th level preferred.
• Minimum of 2 years’-accounting experience at a supervisory/managerial level.
• Knowledge of hotel operating systems and software. Word, Excel, and Outlook.
• Excellent administrative, interpersonal, organizational, written, and verbal communication skills.
• Highly organized and able to prioritize and meet deadlines in a fast-paced environment.
• Experience in a similar capacity is preferred.
• A college diploma in Administration or a CPA certification is also preferred.

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