CLTS Service Coordinator (Bi-lingual in Spanish also needed)

St Francis Children s Center; Glendale (WI); On-site; USD 30,000 - 37,000; Full time

Job summary

St Francis Children’s Center seeks a CLTS Service Coordinator to manage a caseload of 50-55 children, coordinating waiver services and ISP documentation. The role requires bilingual capabilities in Spanish and strong knowledge of waiver rules, deadlines, and compliance, with duties including outreach to families, service providers, and collaboration with internal teams.

The position emphasizes accurate record-keeping, timely communication, and interpretation support as needed, while maintaining

Qualifications

• Minimum of one year of experience working with children and/or youth with disabilities (per waiver Manual)
• Licensed or certified under Wis. Stat. § 457.08 or approved alternative qualification by DHS
• Must have a valid Wisconsin driver’s license and acceptable driving record
• Ability to interpret and translate when needed, or via SFCC approved provider
• Ability to establish and maintain client confidentiality and professional relationships
• Strong knowledge of waiver rules, deadlines, and ISP processes

Responsibilities

• Coordinates delivery of CLTS services across agency lines
• Serves as single point of contact to help families obtain required services
• Oversees caseload of 50-55 clients with average 8 units per month per child
• Develops, reviews and updates Individual Service Plans (ISPs)
• Completes PAS, PFA and documentation for plan updates
• Maintains timely case notes (within 48 hours) and compliant paperwork
• Maintains regular contact with families and ensures services are delivered as described
• Assists with interpretation/translation as needed
• Performs other duties as assigned

Skills

Billing & authorizations

Detail oriented

Math skills

Team player

Independent worker

Prioritization

Customer service philosophy

Education

Bachelor’s degree in health or human services

Associate’s Degree in a Health Services-Related Field

Course of study for state social worker licensure/certification

Tools

MS Excel

Scanner

Printer/Copy machine

Fax

Telephone

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CLTS Service Coordinator (Bi-lingual in Spanish also needed)

10 days ago Requisition ID: 1190

Salary Range: $21.50 To $27.00 Annually

*Also looking for Bi-Lingual Candidates*

OVERVIEW:Coordinates the delivery of all Children's Long Term Support services across agency lines and serves as the single point of contact in helping a family obtain the services as allowed under the waiver program.

ESSENTIAL FUNCTIONS

• Establishes positive, helpful relationships with clients and families, service providers, internal and external teams
• Is familiar with and upholds all waiver rules, regulations and deadlines as established by the state and county
• Attends meetings as appropriate, including in-house and community trainings/meetings relating to CLTS
• Is familiar with and assists parents in locating communityresources
• Oversees a case load of 50-55 clients, maintaining an average of 8 units/month/child
• Facilitates and participates in the development, review and evaluation of the Individual Service Plan (ISP). Completes all follow up documentation needed with plan updates, including but not limited to:
  • Prior Authorization for Services(PAS)
  • Participant Focused Assessment (PFA) and additional documentation associated with 6 month and recertification home visits.
  • Completing annual functional screens to determine eligibility for each child on case load within the child's recertification month
• Maintains mandated regular contact with families on personal caseload to ensure services are being delivered appropriately and as described by the ISP
  • Monthly contacts, 2 home visits per year based off child’s recertification month.
• Maintains all required paperwork as it relates to clients. Keeps documents up-to-date in the proper order in the files
  • Including completing and maintaining case notes within 48 hours of taskcompletion
  • Ensures compliance of mandated timelines, policies, and CLTS procedures
• Assist with interpretation and translation when needed (either being fluent in language or using SFCC's approved provider)
• All other duties asassigned

PHYSICAL DEMANDS OF THE POSITION

• Walk, sit, stand and climb stairs
• Bend/twist andreach
• Far vision at 20 feet or further; near vision at 20 inches or less.
• Speak and hear
• Kneel, crouch, climb, feel andstoop
• Lift objects weighing up to 10 lbs
• Carry objects weighing up to 10 lbs
• Handle or manipulate objects at a low intensity level of effort

MENTAL REQUIREMENTS

• Must have ability to cope with changes in routine to accommodate needs of the agency
• Must be able to make decisions and exercise good judgment under stress and timerestraints

ENVIRONMENTAL/WORKING CONDITIONS

• Inside work environment approximately 67% of the time
• Requires driving 33% of thetime

Equipment Used

• Computer
• Scanner
• Printer/Copy machine
• Fax
• Telephone

Required Education/License/Certifications (must meet one of the following per the waiver Manual)

• The provider must be licensed or certified under Wis. Stat. § 457.08 and have a minimum of one year of experience working with children and/or youth with disabilities.
• Other person appropriately qualified as approved by DHS and as related to the unique service being provided (individual provider)-Support and service coordinators must meet any one of the following standards:
  • The skills and knowledge typically acquired through a course of study and practice experience that meets requirements for state certification or licensure as a social worker and also one year of experience with the target group for which they are employed
  • A course of study leading to a Bachelor of Arts or Bachelor of Science degree in a health or human services-related field and one year of experience working with person of the specific target group for which they are employed
  • An Associate's Degree in a Human Services-Related Field and two years or experience working with persons of the specific target group for which they are employed
  • Any combination of training in a health or human services-related field and experience in long-term care case management and/or case management for individuals with disabilities or special needs that totals four year
• Driving Requirement
  • Must have a valid Wisconsin driver's license and may not have more than three current minor driving violations and/or one current at-fault accident on your record. Auto insurance must include $100,000/$300,000 bodily injury and $100,000 property damage.

Required Knowledge andSkills

• Intermediate to advanced knowledge of MS Excel
• Experience with billing and authorizations preferred
• Extremely detail oriented
• Read, write, excellent math skills
• Ability to function effectively in a team
• Ability to work independently
• Ability to prioritize multiple demands and learn quickly
• Must possess and practice a customer service focused management philosophy

Behavior and Attitude

The mission and philosophy of St. Francis Children's Center requires this position to perform in both a professional and personable manner. The manner in which the employee relates to fellow employees, clients, and visitors is considered parallel in importance to technical knowledge and ability. Respect and consideration given to the dignity of each client, visitor and fellow employee is a requisite of successful job performance. In addition, strict client confidentiality must be maintained.

Equal Employment Opportunity Policy

St. Francis Children's Center is in compliance with the equal opportunity policy and standards of the Wisconsin Department of Workforce Development, the Wisconsin Department of Health and Family Services and all applicable local, state and federal statutes and regulations relating to nondiscrimination in employment and service delivery.

It is our to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status or any other characteristic protected by federal, state or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. No otherwise qualified person shall be excluded from employment, be denied the benefits of employment or otherwise be subject to discrimination in employment in any manner on the basis of age, race, religion, color, sex, national origin or ancestry, disability or association with a person with a disability, arrest or conviction record, sexual orientation, marital status or pregnancy, political belief, or affiliation, military participation, or use or non-use of lawful products off the employers premises during working hours. All supervisors and managers are expected to support goals and programmatic activities relating to nondiscrimination in employment.