Closing Assistant

TitleSmart, Inc.; Minneapolis (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Generous time off

Acupuncture

Cupping

Life Time Fitness membership

Sabbatical program

Job summary

TitleSmart, Inc. in Minneapolis is seeking a Closing Assistant with 1+ year of title experience to support fast-paced file management and closings. You will handle SoftPro Select tasks, prepare documents, and coordinate closings while maintaining high accuracy. The role offers permanent employment with benefits and growth opportunities.

Join a values-driven team focused on exceptional customer experience and attention to detail in every closing step.

Qualifications

• We are looking for a Closing Assistant with a minimum of 2 years of title company experience.
• Candidates should have excellent attention to detail, be efficient at working on multiple files at once, and have the desire to grow with TitleSmart.

Responsibilities

• Open files through SoftPro Select
• Update SoftPro with changes and new information
• Create preliminary E-CRV’s for closing
• Schedule closings
• Send out closing appointment notifications
• Draft Closing Protection Letters (CPL’s)
• Draft Preliminary Closing Disclosures
• Send out title commitments to lenders, borrowers, agents, and real estate closers
• Call on utility billing and fill out the water and utility billing worksheets
• Accurately and quickly cut checks and disburse files for closings
• Perform escrow accounting for returned checks
• Pre-type documents for closing on buyer and seller files
• Perform basic title clearance, order payoffs, ensure current dues, etc
• Package out closed files
• Double check assessment searches and verify taxes
• Complete 1099 reporting
• Disburse refinance closing files
• Handle returned checks through our escrow accounting application in AIM+
• Prepare closing documents for buyers and sellers with exceptional attention to detail
• Understand how to read the title commitment
• Provide assistance to closing professionals in post-closing as necessary
• Participate in continuing education and progress in duties in order to be promoted into more advanced tasks and roles

Skills

Attention to detail

Typing

Proficient computer skills

Tools

SoftPro Select

Job description

Our Mission Statement

TitleSmart is an organization of advocates, working together to create a world-class customized Title and Closing experience for our customers that reflects our values of positivity, caring, and responsiveness.

TitleSmart's Core Values

Authenticity Empathy Gratitude Growth Positivity

We are a fast-growing, full-service title insurance company that is obsessed with the tiny details to make an exceptional customer experience.

We were named one of Minneapolis/St. Paul Business Journal’s Best Places to Work in 2018 & 2019 as well as Star Tribune's Top 150 Workplaces for 2020 & 2021.

We offer permanent employees many benefits such as generous time off, company paid acupuncture and cupping, corporate Life Time Fitness membership, paid sabbatical program with a $5,000 bonus, income protection, insurance (life, disability, medical, dental, and vision), and much more!

Qualifications

We are looking for a Closing Assistant with a minimum of 2 years of title company experience. Candidates should have excellent attention to detail, be efficient at working on multiple files at once, and have the desire to grow with TitleSmart. Salary based on experience.

Position hours are Monday - Friday, 8am - 5pm.

Daily Tasks Include (but Not Limited To)

• Open files through SoftPro Select
• Update SoftPro with changes and new information
• Create preliminary E-CRV’s for closing
• Schedule closings
• Send out closing appointment notifications
• Draft Closing Protection Letters (CPL’s)
• Draft Preliminary Closing Disclosures
• Send out title commitments to lenders, borrowers, agents, and real estate closers
• Call on utility billing and fill out the water and utility billing worksheets
• Accurately and quickly cut checks and disburse files for closings
• Perform escrow accounting for returned checks
• Pre-type documents for closing on buyer and seller files
• Perform basic title clearance, order payoffs, ensure current dues, etc
• Package out closed files
• Double check assessment searches and verify taxes
• Complete 1099 reporting
• Disburse refinance closing files
• Handle returned checks through our escrow accounting application in AIM+
• Prepare closing documents for buyers and sellers with exceptional attention to detail
• Understand how to read the title commitment
• Provide assistance to closing professionals in post-closing as necessary
• Participate in continuing education and progress in duties in order to be promoted into more advanced tasks and roles

Desired Skills & Requirements

• 1+ year of title experience is required
• Experience SoftPro Select strongly preferred
• Strong attention to detail and accuracy
• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• High degree of professionalism
• Socially intelligent and driven to succeed

Physical Requirements

• Constantly required to sit, use hands to handle or feel, talk and hear
• Occasionally required to stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and peripheral vision

TitleSmart has a sharp focus on one goal - creating a wow customer experience. That focus and attention to all of the details that go into achieving it, have set TitleSmart on a fast track to growth. We believe there is always room to improve for the customer and we are obsessed with all the little things that make up a great customer experience. It's the little things that make the BIG difference.TM