Closing Assistant

Titlesmart; Edina (MN); On-site; USD 27,552 - 38,572; Full time

Job summary

TitleSmart, Inc. in Edina, MN is seeking a Closing Assistant to support real estate closings. The role requires navigating SoftPro software, preparing initial documents, and coordinating closing logistics with lenders, borrowers, and real estate professionals.

You will draft CPLs, closing disclosures, and verify title commitments while maintaining accuracy and compliance. Strong communication and clerical skills are essential for success in a fast-paced title office.

Qualifications

• 1+ year of title experience required.
• Experience with SoftPro Select strongly preferred.
• Strong attention to detail and accuracy.
• Proficient computer, software, and typing skills.
• Excellent grammar and spelling.
• High degree of professionalism.
• Socially intelligent and driven to succeed.

Responsibilities

• Open files through SoftPro Select and update the system with changes.
• Create preliminary E-CRV’s for closing and schedule closings.
• Draft Closing Protection Letters (CPL’s) and Preliminary Closing Disclosures.
• Send out title commitments to lenders, borrowers, agents, and real estate closers.
• Handle escrow accounting and disburse closing files in AIM+.
• Prepare closing documents for buyers and sellers with attention to detail.
• Assist closing professionals in post-closing and participate in continuing education.

Skills

Attention to detail

Professionalism

Social intelligence

Education

High School diploma

Tools

SoftPro Select

AIM+

Job description

Overview

Position: Closing Assistant

Location: TitleSmart, Inc. – Edina, MN 55435

Job Type: Full Time | Experience: Level: Experienced | Education: High School

Salary: $20.00 - $28.00 hourly | Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Responsibilities

• Open files through SoftPro Select
• Update SoftPro with changes and new information
• Create preliminary E-CRV’s for closing
• Schedule closings
• Send out closing appointment notifications
• Draft Closing Protection Letters (CPL’s)
• Draft Preliminary Closing Disclosures
• Send out title commitments to lenders, borrowers, agents, and real estate closers
• Call on utility billing and fill out the water and utility billing worksheets
• Accurately and quickly cut checks and disburse files for closings
• Perform escrow accounting for returned checks
• Pre-type documents for closing on buyer and seller files
• Perform basic title clearance, order payoffs, ensure current dues, etc
• Package out closed files
• Double check assessment searches and verify taxes
• Complete 1099 reporting
• Disburse refinance closing files
• Handle returned checks through the escrow accounting application in AIM+
• Prepare closing documents for buyers and sellers with exceptional attention to detail
• Understand how to read the title commitment
• Provide assistance to closing professionals in post-closing as necessary
• Participate in continuing education and progress in duties to be promoted into more advanced tasks and roles

Qualifications

• 1+ year of title experience required
• Experience with SoftPro Select strongly preferred
• Strong attention to detail and accuracy
• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• High degree of professionalism
• Socially intelligent and driven to succeed

Physical Requirements

• Constantly required to sit, use hands to handle or feel, talk and hear
• Able to stoop, kneel, and crouch occasionally
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities include close vision, distance vision, ability to adjust focus, and peripheral vision