Clinical Trials Manager - Oncore Data

University of Oklahoma; Oklahoma City (OK); On-site; USD 56,000 - 73,000; Full time

Job summary

The University of Oklahoma's Stephenson Cancer Center is seeking a Clinical Trials Manager to lead the OnCore CTMS Data Team, ensuring accurate documentation of protocol visits, tests, and procedures, and supporting the operational and financial integrity of our research program. This onsite role drives data quality and audit readiness across Oklahoma and beyond.

As a senior leader, you will mentor a specialized team, partner with clinical operations, budgeting, invoicing, and other research

Qualifications

• Bachelor's Degree in health-related field to include Health Administration, Public Health, Nursing, or close related field.
• 48 months experience in clinical trials research coordination and/or administration, professional level data management and analysis, or other closely related professional level role.
• Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree.

Responsibilities

• Lead OnCore data operations and ensure accurate documentation of protocol-required patient visits, tests, and procedures.
• Support sponsor agreements and financial operations by ensuring research-related services are accurately captured for downstream invoicing and reconciliation.
• Promote data quality and documentation practices that support clinical trial compliance, protocol requirements, and audit readiness.
• Ensure clinical trial revenue accuracy through review and reconciliation of completed patient visits, tests, and procedures against study budgets and contracts.
• Lead, mentor, and develop a specialized CTMS data team within the CTO.
• Develop metrics and reporting to demonstrate performance and identify trends.

Skills

Leadership

Budget reconciliation

Regulatory compliance

CTMS data management

Cross-department collaboration

Education

Bachelor's degree in health-related field

Tools

OnCore CTMS

Job description

Pay Range: Targeted salary from $55,800 - $72,600 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday - Friday, Standard/Fixed Schedule

Travel: Not required

Position Introduction

This is not a remote position and will work 100% onsite.

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 74 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center, the energy behind our mission is real - and now, we're looking for someone who's ready to help drive it forward. The Clinical Trials Manager is a key leadership role within our Clinical Trials Office (CTO), overseeing the OnCore Clinical Trials Management System (CTMS) Data Team. This team plays a critical role in maintaining accurate clinical trial data and supporting the operational and financial integrity of our research program. This is an opportunity to lead a team within our Clinical Trials Office that directly impacts lives across Oklahoma and beyond.

What Makes This Role Exciting

• Senior Program Leadership - Lead OnCore data operations and ensure accurate documentation of protocol-required patient visits, tests, and procedures.
• High impact Contract Support - Support sponsor agreements and financial operations by ensuring research-related services are accurately captured for downstream invoicing and reconciliation.
• Regulatory Strategy - Promote data quality and documentation practices that support clinical trial compliance, protocol requirements, and audit readiness.
• Budget Ownership - Ensure clinical trial revenue accuracy through review and reconciliation of completed patient visits, tests, and procedures against study budgets and contracts, supporting appropriate sponsor invoicing and patient/insurance billing.
• Team Leadership - Lead, mentor, and develop a specialized team responsible for critical CTMS data and operational functions.
• Marketing & Communications - Develop metrics and reporting that demonstrate performance, identify trends, and support decision-making.
• Cross department Collaboration - Partner with clinical operations, coverage analysis, budgeting, invoicing, and other research teams to resolve discrepancies and improve workflows.

Why Stephenson Cancer Center

You'll join a nationally recognized cancer center where innovation thrives, and every role contributes to a mission that matters. The Clinical Trials Office is a dynamic, fast moving environment supported by experts who believe in pushing boundaries and expanding access to cutting edge therapies.

Learn more about the Stephenson Cancer Center's Clinical Trials Office here.

View Full Job Description

Required Education and Experience

• Bachelor's Degree in health-related field to include Health Administration, Public Health, Nursing, or close related field.
• 48 months experience in clinical trials research coordination and/or administration, professional level data management and analysis, or other closely related professional level role.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Hiring Contingent Upon a Background Check: Yes