Clinical Trials Finance Analyst

North Florida Foundation for Research and Education; Gainesville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

North Florida Foundation for Research and Education is seeking a Clinical Trials Finance Specialist to manage sponsor invoicing, accounts receivable, payment reconciliation, and CTMS oversight across studies. You will work closely with the Clinical Research Manager and study teams to ensure accurate financial tracking and timely revenue collection.

The role requires 2–5 years of related financial experience, strong Excel skills, and proficiency with CTMS and QuickBooks Online.

Qualifications

• Two to five years of experience in accounting, budgeting, invoicing, accounts receivable, payment reconciliation, clinical trial finance, or related financial operations.
• Proficiency with Microsoft Office applications, particularly Excel, and the ability to learn and use the organization's CTMS and QuickBooks Online.

Responsibilities

• Prepare and distribute sponsor invoices in accordance with study budgets, contract terms, payment schedules, and documented billable activities.
• Maintain invoice support documentation and address sponsor and contract research organization (CRO) inquiries, billing discrepancies, and invoice disputes.
• Monitor accounts receivable, track overdue invoices, and follow up on outstanding sponsor payments.
• Record sponsor payments in QuickBooks Online (QBO) and reconcile payments against invoices, CTMS records, and supporting financial documentation.
• Investigate and resolve payment discrepancies, unapplied funds, short payments, and other financial variances in coordination with appropriate personnel.
• Prepare and analyze financial reports covering study budgets, revenue, invoicing, collections, outstanding receivables, and budget-to-actual performance.
• Evaluate study financial performance, identify trends and variances, and provide information to support financial planning and management decisions.
• Maintain accurate financial records and identify opportunities to improve CTMS workflows, revenue capture, billing accuracy, and financial procedures.
• Collaborate with study coordinators, the Clinical Research Manager, and other personnel to resolve financial and documentation issues.
• Develop and maintain clinical trial budgets by reviewing study procedures, sponsor contracts, payment schedules, and anticipated revenue.
• Review study budgets and contract terms to ensure accurate financial setup, billing, and ongoing tracking.
• Monitor the CTMS to ensure study visits, procedures, and other billable activities are accurately documented and captured for invoicing.
• Identify and resolve missing or incomplete study documentation that may affect billing accuracy or revenue collection.
• Perform other related duties as assigned by management.

Education

Bachelor's degree in Accounting or related field

Tools

QuickBooks Online

CTMS

Excel

Job description

North Florida Foundation for Research and Education is seeking a Clinical Trials Finance Specialist to manage sponsor invoicing, accounts receivable, payment reconciliation, and CTMS oversight across studies. You will work closely with the Clinical Research Manager and study teams to ensure accurate financial tracking and timely revenue collection.

The role requires 2–5 years of related financial experience, strong Excel skills, and proficiency with CTMS and QuickBooks Online.