Clinical Trials Finance Specialist: Invoicing & Budgets

Automatic Data Processing, Inc.; Gainesville (FL); On-site; USD 56,000 - 70,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking a Clinical Trials Finance Specialist in Gainesville to manage sponsor invoicing, AR, payment reconciliation, CTMS oversight, and financial analysis across study lifecycles.

The role collaborates with study coordinators and the Clinical Research Manager to ensure timely revenue collection, accurate budgeting, and robust financial management in a fast-paced environment. On-site, standard business hours.

Qualifications

• Bachelor's degree or four years of related experience and/or training, or an equivalent combination of education and experience.
• Two to five years of experience in accounting, budgeting, invoicing, accounts receivable, payment reconciliation, clinical trial finance, or related financial operations.
• Proficiency with Microsoft Office applications, particularly Excel, and the ability to learn and use CTMS and QuickBooks Online.

Responsibilities

• Prepare and distribute sponsor invoices in accordance with study budgets, contract terms, payment schedules, and documented billable activities.
• Maintain invoice support documentation and address sponsor and CRO inquiries, billing discrepancies, and invoice disputes.
• Monitor accounts receivable, track overdue invoices, and follow up on outstanding sponsor payments.
• Record sponsor payments in QuickBooks Online (QBO) and reconcile payments against invoices, CTMS records, and supporting financial documentation.
• Investigate and resolve payment discrepancies, unapplied funds, short payments, and other financial variances in coordination with appropriate personnel.
• Prepare and analyze financial reports covering study budgets, revenue, invoicing, collections, outstanding receivables, and budget-to-actual performance.
• Evaluate study financial performance, identify trends and variances, and provide information to support financial planning and management decisions.
• Maintain accurate financial records and identify opportunities to improve CTMS workflows, revenue capture, billing accuracy, and financial procedures.
• Collaborate with study coordinators, the Clinical Research Manager, and other personnel to resolve financial and documentation issues.
• Develop and maintain clinical trial budgets by reviewing study procedures, sponsor contracts, payment schedules, and anticipated revenue.
• Review study budgets and contract terms to ensure accurate financial setup, billing, and ongoing tracking.
• Monitor the CTMS to ensure study visits, procedures, and other billable activities are accurately documented and captured for invoicing.
• Identify and resolve missing or incomplete study documentation that may affect billing accuracy or revenue collection.
• Perform other related duties as assigned by management.

Skills

Financial analysis

Attention to detail

Communication

Education

Bachelor's degree or equivalent experience

Tools

QuickBooks Online

CTMS

Microsoft Excel

Job description

Automatic Data Processing, Inc. is seeking a Clinical Trials Finance Specialist in Gainesville to manage sponsor invoicing, AR, payment reconciliation, CTMS oversight, and financial analysis across study lifecycles.

The role collaborates with study coordinators and the Clinical Research Manager to ensure timely revenue collection, accurate budgeting, and robust financial management in a fast-paced environment. On-site, standard business hours.