Clinical Trials Billing & Budget Coordinator I

Washington University in St. Louis; United States; On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit pass

Retirement plan

Wellness programs

Job summary

Washington University in St. Louis seeks a Billing and Research Compliance Specialist to coordinate clinical trial invoicing and budget reconciliation.

You will review study protocols, distinguish SOC vs research procedures, and collaborate with multiple departments to translate budgets into billing plans. The role involves implementing billing systems, finalizing monthly invoices with sponsors, and ensuring charges align with approved budgets and contracts.

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience.
• 5 years of finance or business management experience.

Responsibilities

• Review new protocols and study budgets to create a billing budget.
• Differentiate SOC vs Research procedures in collaboration with the study team.
• Coordinate with departments to map charges and bill to the study.
• Implement billing, invoicing, and reconciliation using WashU systems.
• Maintain sponsor contacts to finalize monthly invoices and track revenue.
• Prepare study budgets for sponsor negotiations and include in clinical trial agreements.
• Ensure charges are routed to research appropriately.
• Review final clinical trial agreements to reflect budget terms.
• Prepare study plans to assist coordinators in capturing charges.
• Coordinate with billing contacts to align activities with budget.
• Provide billing plans to university/hospital compliance offices.
• Work with regulatory/contracts offices to update billing plans.
• Serve as point of contact for compliance questions.
• Performs other duties as assigned.

Skills

Budgeting

Invoicing

Financial reconciliation

Cross-department coordination

Education

Bachelor’s degree or equivalent

Tools

WashU systems

Job description

Washington University in St. Louis seeks a Billing and Research Compliance Specialist to coordinate clinical trial invoicing and budget reconciliation.

You will review study protocols, distinguish SOC vs research procedures, and collaborate with multiple departments to translate budgets into billing plans. The role involves implementing billing systems, finalizing monthly invoices with sponsors, and ensuring charges align with approved budgets and contracts.