Clinical Trial Scheduler – Onsite in Nashville (EPIC)

vumc.org; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Vanderbilt Health is seeking a Clinical Trial Scheduler onsite in Nashville to coordinate patient appointments for ongoing clinical studies. The role requires strong multitasking, data entry, and excellent communication with patients and clinical staff. Experience with EPIC and PSS exposure is preferred.

Hours are typically Monday–Friday, with standard daytime shifts; the role supports nurses, providers, and research teams across departments to ensure timely study operations.

Qualifications

• Strong multitasking ability in a fast-paced clinical trial setting.
• Experience coordinating patient appointments, procedures, and provider schedules.
• Ability to prioritize urgent requests and adapt schedules quickly.
• Background in healthcare, outpatient clinics, or hospital settings.

Responsibilities

• Coordinates and manages patient appointments for ongoing clinical research studies.
• Ensures visits, scans, and procedures are scheduled accurately per study protocols.
• Acts as primary contact for patients, nurses, and clinical teams to maintain workflow.
• Creates and maintains accurate documents and records; prepares reports as requested.

Skills

Multitasking

Technical Proficiency

Scheduling Expertise

Urgent Requests

Clinical Environment

Clinical Team Scheduling

PSS Experience

Clinical Trials Experience

Patient-Facing

Education

High School Diploma or GED

Tools

EPIC Scheduling System

Job description

Vanderbilt Health is seeking a Clinical Trial Scheduler onsite in Nashville to coordinate patient appointments for ongoing clinical studies. The role requires strong multitasking, data entry, and excellent communication with patients and clinical staff. Experience with EPIC and PSS exposure is preferred.

Hours are typically Monday–Friday, with standard daytime shifts; the role supports nurses, providers, and research teams across departments to ensure timely study operations.