Clinical Support Specialist - LPN

Affinity Hospice; Northern (KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

PTO & Holidays

Gas Card Program

Medical, Dental, Vision benefits

401K

Job summary

Affinity Hospice is seeking a dedicated Administrative Records Specialist to support the hospice IDG clinical team. This role covers medical records management, scheduling coordination, QA activities, and IDG documentation support to ensure compliant operations.

The position emphasizes handling confidential information, maintaining regulatory standards, and guiding an evolving clinical records system. Strong information systems knowledge and nursing credentials are required or preferred.

Qualifications

• LPN license or related degree; LPN preferred.
• At least 1 year of clinical records management experience in hospice.
• Information systems knowledge required.
• Accredited Records Technician Certification preferred.

Responsibilities

• Manage daily clinical records functions and policy implementation.
• Maintain clinical record systems in compliance with state, federal, ACHC regulations.
• Protect confidentiality of patient and organization information.
• Forward records to authorized users per policy.
• Audit administrative records after patient discharge and route for clinical audit.
• Monitor unsigned physician orders and follow up on overdue signatures.
• Supervise clinical records team and ensure timely filing and retrieval.
• Support scheduling activities and coordinate with IDG and care plans.

Skills

Information systems

Communication

Autonomy

Organization

Assertiveness

Flexibility

Cooperation

Education

Diploma/Degree in Nursing or related field (LPN preferred)

Tools

Electronic Health Records (EHR) system

Job description

**Job Description:****About Us:** Affinity Hospice is one of the fastest growing, privately held hospice organizations in the country. We are passionate about giving exceptional care to our hospice patients and their families. We believe the care we provide truly matters and we would love to have you join our nationally recognized team! **What We Offer:** * Paid Time Off (PTO), Sick Time, and Holiday Pay* Gas Card Program and Car Maintenance Stipend* Benefit Package (Medical, Dental, Vision and more) for full-time employees* 401K* Employee Assistance Program* Tuition Reimbursement for eligible employees* Internal Company Advancement* Free end of life training **Position Summary:** Responsible for providing direct and comprehensive administrative support to the hospice IDG clinical team, which encompasses medical records, scheduling, QA activities, and IDG documentation support. **Hours / Schedule:**Full Time; (40) hours / week. **Minimum Qualifications:** * Diploma/Degree in nursing with a Licensed Practical Nurse (LPN) or related field from an accredited college or university or the international equivalent is preferred.* Licensed Practical Nurse (LPN) is preferred.* One (1) year experience in clinical records management, preferably in hospice care operations.* Information systems knowledge required.* Accredited Records Technician Certification preferred. **Key Responsibilities:** * Manage all daily clinical records functions including establishing and implementing clinical records policies.* Ensure clinical record systems are maintained in compliance with state, federal, and ACHC regulations.* Maintain comprehensive working knowledge of state, federal, and ACHC documentation regulations and serves as a resource for appropriate organization personnel.* Protect all clinical records through the establishment and implementation control procedures for all open and closed records.* Protect the confidentiality of patient and organization information through effective controls and direct supervision of clinical records.* Forward copies of clinical records to authorized users according to policy.* Complete an administrative record audit following patient discharge and forward the record to the Clinical Manager for clinical audit.* Monitor aged unsigned physician orders and submit second and third requests for signed orders to overdue physicians.* Call or visit the offices of seriously overdue physicians.* Supervise the use of the clinical records information system and maintain a comprehensive working knowledge of the system including upgrades and enhancements.* Recruit, select, orient, and manage members of the clinical records team.* Manage the members of the clinical record team to ensure accurate and prompt filing and retrieval of clinical records.* Responsible for providing direct support and assistance related to scheduling activities as assigned* Work directly with clinical, administrative, and leadership team members to ensure scheduling assignments are established, communicated, and coordinated to support the needs of patients and families as outlined via the Plan of Care and IDG.* Perform other Clinical Support duties as assigned by management to support department goals and initiatives.* Demonstrate the ability to collaborate with an IDG member.* Knowledge of corporate business management, governmental regulations and general hospice operation standards.* Demonstrate good communication skills and public relation skills.* Demonstrate autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities. Affinity Hospice is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.