Clinical Support Assistant - Bone Marrow Transplant

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Generous leave

State pension system

Job summary

Stony Brook Medicine is seeking a Clinical Support Assistant II in the Bone Marrow Transplant department to provide administrative and executive support across the hospital. The role interfaces with management at all levels, requiring outstanding communication and organization.

Key duties include obtaining insurance authorizations, assisting MDs/PA/NPs with scheduling, and mastering systems such as Cerner PowerChart and Excel while maintaining strict HIPAA privacy standards.

Qualifications

• Associate degree and at least 1 year of medical office setting experience.
• Professional phone skills.
• Ability to prioritize and work independently.
• Computer proficiency with Microsoft applications.

Responsibilities

• Obtain insurance authorizations for office procedures and imaging tests.
• Assist physicians, PAs and NPs with scheduling consultations with other hospital services.
• Proficiency with Cerner PowerChart, Eclipsys, Patient Keeper, Excel and related systems.

Skills

Superior communication

Organizational skills

Education

Associate degree

Tools

Microsoft Office

Job description

Job Description - Clinical Support Assistant - Bone Marrow Transplant (2603679)

Clinical Support Assistant - Bone Marrow Transplant

Position Summary

At Stony Brook Medicine, a TH Staff Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties

• Obtaining insurance authorizations for office procedures and imaging testing (MRI,PET/CT CT scans etc.) and other special patient needs. May also be requiredto obtain referrals as needed.
• Assists MD's, PA's and NP's in obtaining and scheduling consultations with otherhospital services.
• Will become proficient with all necessary computer applications required in jobperformance i.e. Cerner power chart, Eclipsys, Patient Keeper, Excel etc.
• Complete special projects as assigned.
• Performs administrative support duties for assigned MD's, PA's and NP's.
• Answers telephone calls and distributes messages in a timely manner.
• Adheres to HIPPA standards in keeping patient's confidentiality and personalinformation.

Qualifications

Required Qualifications: Associate degree and at least 1 year of medical office setting experience. Professional phone skills. Ability to prioritize and work independently. Computer proficiency with Microsoft applications.

Preferred Qualifications

Experience with insurance authorizations for medical procedures.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to Start Date Requirements

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Benefits

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Job Details

Job Number: 2603679

Official Job Title: TH Staff Assistant II

Job Field: Administrative & Professional (non-Clinical)

Primary Location: Department/Hiring Area: Bone Marrow Transplant

Schedule: Full-time

Shift: Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, Sun

Posting Start Date: Sep 30, 2026

Salary Grade: SL1