Clinical Study Associate I

CellCarta; Naperville (IL); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

401(k) retirement savings with company

Vacation and sick time

Employee Annual Incentive Plan

Career development opportunities

Certifications Support Program

Life Insurance

Short-term and long-term disability

Job summary

CellCarta is hiring a Clinical Study Associate I to support clinical operations, logistics, and sales order management in a growing precision medicine initiative. You will maintain study data in StarLIMS and customer portals, and collaborate with the Project Management team on outbound shipments and order accuracy.

Qualifications include a life sciences degree, 1+ years in admin/CRA/CTA roles, and strong English communications.

Qualifications

• Bachelor's degree in life sciences or related field.
• 1+ years of administrative management or CRA/CTA experience; histo-lab exposure preferred.
• Strong written and spoken English communication.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational skills and ability to multi-task.

Responsibilities

• Logistics: create sales orders in the inventory management system and enter price details.
• Coordinate and monitor outbound supply orders with Project Management.
• Maintain accurate study information in LIMS (StarLIMS) and Customer Portal.
• Prepare shipment requests through StarLIMS and support study closure activities.

Skills

Communication skills

English proficiency

Microsoft Office

Organizational skills

Multi-tasking

Initiative & adaptability

Team collaboration

Customer & stakeholder service

Education

Bachelor's degree in life sciences

Business Administration or related experience

Tools

StarLIMS

Inventory management system

Excel

Job description

Clinical Study Associate I

Are you looking to make your next career move? CellCarta, a Contract Research Organization, is hiring a Clinical Study Associate I to join our dynamic team. As a Clinical Study Associate I, you will have the opportunity to use your expertise and skills to support clinical operations, streamline study logistics, and ensure accurate sales order management within our growing precision medicine initiatives. Come work with a team of talented professionals who are committed to making a positive impact on patient lives.

Position Summary

Reporting to Supervisor of Clinical Study Associates, the Clinical Study Associate I will be a part of the Clinical Operations team and will provide administrative support to the Project Management team, with a primary focus on logistics sales order creation.

Your responsibilities will include sales order creation, data entry and data compilation, coordination and monitoring of outbound supply orders, and maintaining accurate information within the inventory management system. You will also support other tasks related to study conduct.

Through these activities, you will contribute to the 3Ts: always keeping the project on Task, on Track, and on Time.

Key Responsibilities

1. Logistics Sales Order Creation and Coordination

• Create sales orders in the inventory management system.
• Ensure accurate data entry of information required for sales order creation.
• Coordinate and monitor outbound supply orders.
• Enter customer-specific price details into the inventory management system.
• Create proforma invoices.
• Collaborate closely with the Project Management team to support sales order creation and outbound supply orders.
• Execute related tasks in the business process management system.

2. Study conduct

• Keep study account information up to date within a Laboratory Inventory Management System (LIMS - StarLIMS) and Customer Portal
• Prepare shipment requests through LIMS (StarLIMS)
• Support with study closure activities

Qualifications

Required Qualifications

• A Bachelor degree preferably in life sciences, nursing or a related field of study; Business Administration or similar expertise through experience.
• 1+ years of administrative management, and/or CRA (clinical research associate), CTA experience, or a history of working with histo-technology laboratories preferred but not required
• Strong communication skills, proficient in English language, both written and oral communications
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational skills and able to multi-task
• Positive and energetic attitude
• Able to take initiative, be adaptable, and strive in a dynamic environment
• Strong attention to detail and commitment to delivering accurate results
• Diligent and conscientious
• Ability to work independently and as a member
• Possesses critical thinking and problem solving skills
• Customer and Project Manager service oriented
• Communicate effectively with various internal stakeholders in a positive and professional manner

Preferred Qualifications

• Experience in cancer research
• Have a working knowledge of ICH-GCP guidelines related to clinical trials
• Experience with global teams

Work Arrangements

• Position type: Full-time
• Work model: Hybrid (1-2 in the office)
• Working hours: Monday to Friday, 8:00 AM to 4:30 PM.
• Location: Fully on-site,1841 Centre Point Circle, Suite 100, Naperville, IL 60563, USA

Benefits

• Competitive wages: $40,000 - $45,000
• Medical, dental, and vision benefits
• Telemedicine service and Employee Assistance Program (EAP)
• Vacation and sick time
• 401(k) retirement savings plan with employer matching
• Employee Annual Incentive Plan
• Career development opportunities
• Certifications Support Program
• Life Insurance
• Short-term and long-term disability

About CellCarta

CellCartais a global CRO that provides muti-omic pharma laboratory services though a harmonized global footprint and integrated logistics, spanning translational research through late phase clinical trials. At CellCarta, science is not just a discipline, but also a shared purpose. We’re a global team of experts across eight facilities in five countries, united by a commitment to propel precision medicine and make a difference in the lives of patients around the world!

Joining CellCarta means working with a team of dedicated professionals who are focused on achieving our mission to solve the scientific and operational barriers that hold back complex clinical programs, while being supported by a collaborative environment where expertise, curiosity, and contributions truly matter.

To learn more, visit us at: Careers | CellCarta

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