Administrative Assistant – Internal Medicine & Education Ops

VCOM; Virginia; On-site; USD 42,000 - 55,000; Full time

Job summary

VCOM is seeking an Administrative Assistant – Internal Medicine to provide comprehensive office support for the Department of Clinical Affairs. The role involves managing student and preceptor records, coordinating rotation schedules, and maintaining calendars and department materials.

The candidate will work under the Discipline Chairs, handle credentialing submissions, assist in events, and support in creating documents using Microsoft Office, with a strong emphasis on organization and

Qualifications

• Associate degree or combination of college coursework and work experience. Bachelor's degree preferred.
• One to three years prior experience in office management preferred.
• Knowledge of principles and practices of basic office management and organization.

Responsibilities

• Coordinate and maintain student and preceptor records for the internal medicine department.
• Work with Clinical Affairs regarding rotation schedules, exams, and placements.
• Maintain and update the department Outlook calendar for chairs and meetings.
• Monitor and assist with maintenance of the departmental website and biographies of preceptors.
• Input end-of-rotation exam questions into ExamSoft/SoftTeach as needed.
• Prepare documents using Microsoft Office and related software.
• Order office supplies and support project-based work and events.

Skills

Highly organized

Detail-oriented

Multi-tasking

Interpersonal skills

Communication skills

Team player

Customer service

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook calendar

Email applications

Job description

VCOM is seeking an Administrative Assistant – Internal Medicine to provide comprehensive office support for the Department of Clinical Affairs. The role involves managing student and preceptor records, coordinating rotation schedules, and maintaining calendars and department materials.

The candidate will work under the Discipline Chairs, handle credentialing submissions, assist in events, and support in creating documents using Microsoft Office, with a strong emphasis on organization and