Clinical Rotation Supervisor

Mercer University; Carrollton (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Tuition waivers

Paid vacation and sick leave

Technology discounts

Job summary

Mercer University’s Academic Affairs, School of Medicine in Carrollton, GA coordinates the 3rd and 4th year medical student programs and oversees clerkship staff. The role ensures schedules, exams, and reporting processes run smoothly while maintaining records for committees and clerkships.

You will liaise with students, clinical preceptors, and university leadership, supporting the clerkship curricula across campuses and contributing to program documentation and learning management activities.

Qualifications

• A bachelor's degree and one year of administrative office experience that includes leading teams is required.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Coordinate third and fourth year clerkship schedules and NBME exams.
• Supervise clerkship and post‑clerkship coordinators and provide administrative support for the clinical faculty.
• Maintain Clerkship Manuals, Electives Catalog, and master grade reporting in One45/Excel; act as liaison among students, preceptors, MUSM and committees.

Skills

Advanced Excel

Attention to detail

Communication skills

Organization skills

Confidentiality

Education

Bachelor’s degree

Tools

One45

Canvas

ExamSoft

Job description

Job Title: Clinical Rotation Supervisor

Department: Academic Affairs, School of Medicine

Location: Carrollton, GA 30117

Job Family: Staff Clerical Non‑exempt

Scheduled Weekly Hours: 40

Responsibilities

The Clinical Rotation Supervisor manages the 3rd and 4th year programs and supervises clerkship and post‑clerkship coordinators to ensure effective service to students and administrative support for the clinical faculty, and provides additional coordination to 1st and 2nd year students. Primarily, this position shall coordinate the clinical education program for third and fourth‑year medical students. These duties include but are not limited to: coordination of student schedules; scheduling and proctoring of all third year NBME exams; collection, distribution, and statistical reports of student grades to students, appropriate faculty, and necessary committees; orientation and hospital‑specific training for students; arrangements and record verification for visiting students; and point of contact for students and clinical preceptors with MUSM. This position will contribute to the Clerkship Manuals and Electives Catalog in written and web‑based formats; serve as the ex‑officio member of the Clerkship Directors Sub‑Committee and 4th Year Sub‑Committee of the Curriculum and Instruction Committee, maintaining all records for these committees in coordination with other campuses; act as a liaison between MUSM, medical schools, hospitals, and physician offices; supervise maintenance of the student lounge and facilities at the hospital; work with Year 3 Program Director for third year curriculum and Year 4 Program Director for fourth year curriculum; assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel; serve as the Chief Proctor for internal program exams as well as NBME exams; work with other proctors to train, oversee, and schedule all other staff proctors for NBME and internal program exams, which includes specific knowledge and strict adherence to NBME protocols; manage and promote relationships with administrators, faculty, and staff; manage credentialing; serve as the point of contact for students and clinical preceptors for MUSM. Required travel to the hospital and off‑site clinics is an essential part of the job. The position also serves as a facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th year programs and in all of the specific clerkships, including orientation of students, overseeing the proctoring of NBME exams and overseeing OSCEs. Must forge and maintain strong working relationships with Academic Affairs and applicable university committees, by assisting and supporting clerkship staff and faculty across all campuses.

Qualifications

A bachelor's degree and one year of administrative office experience that includes working with and leading teams is required. In lieu of a degree, an equivalent combination of education and experience that also includes working with and leading teams will be considered. Candidates must have a valid driver's license as this position requires some travel.

Knowledge, Skills, and Abilities

Advanced Excel skills to create and manage a variety of academic and curricular databases; capable of organizing and prioritizing workloads to meet deadlines under high pressure; capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students; ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration; proficiency in Microsoft Office programs, particularly Word and Excel; ability to communicate (verbal and written) with many organizations that are internal and external to the university; must be detail oriented and highly organized to complete projects for successful outcome.

Background Check

Criminal history required.

Benefits

Comprehensive health insurance (for self and dependents); generous retirement contributions; tuition waivers; paid vacation and sick leave; technology discounts; schedules that allow for work‑life balance; and other benefits.

Equal Employment Opportunity Statement

EEO/Veteran/Disability. The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including but not limited to recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University‑sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.