Clerkship & Enrichment Coordinator

University of Georgia; Athens (GA); On-site; USD 38,000 - 58,000; Full time

Job summary

The University of Georgia’s AU/UGA Medical Partnership is hiring a Clerkship & Enrichment Coordinator to manage site placements, registrations, and scheduling for 3rd and 4th year medical students. You will maintain clerkship rotation schedules across platforms (One45, Desire2Learn, Banner, Aquifer) and support site administrators and preceptors.

Reporting to the Campus Director, you’ll assist with the VSLO program and other curricular processes, ensuring smooth operations for clerkships and

Qualifications

• Excellent customer service and strong communication.
• Advanced organizational skills and ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Team player with collaborative mindset.
• Office/admin support experience preferred.

Responsibilities

• Manage 3rd and 4th year clerkship course scheduling across multiple platforms.
• Support home/away electives and VSLO programs; assist in evaluations.
• Coordinate clerkship curricula with faculty and community preceptors.
• Attend meetings and prepare action items for curriculum activities.
• Provide general administrative support for the 3rd and 4th year program.
• Proctor exams as needed and assist in clerkship events.

Skills

Customer service

Organizational skills

Communication skills

Teamwork

Discretion with confidential info

Prioritization

Tools

One45

Desire2Learn

Banner

Aquifer

Job description

Working Title

Clerkship & Enrichment Coordinator

Classification Title

Student Services Assistant II

Department

AU/UGA MedPart-UG Med Ed (UME)

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026.

The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.

The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.

College/Unit/Department website

https://medicine.uga.edu/

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Additional Schedule Information

Monday - Friday, 8:00AM - 5:00PM

Flexibility may be needed at times.

Advertised Salary

Commensurate with experience

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Summary

This position supports the activities of the AU/UGA Medical Partnership's Office of Curriculum and Site Clerkship Directors. Reporting to the Campus Director of Clerkship and Enrichment Curriculum, the successful candidate manages site placement, registering, and scheduling for 3rd and 4th year medical students, including creating, overseeing, and daily maintenance of clerkship rotation schedules for assigned clerkships and/or electives. This includes, but is not limited to, scheduling and course management across several software platforms (One45, Desire2Learn, Banner, Aquifer) and supporting clerkship community faculty preceptors and site administrators as needed. In addition, this position provides support to the Visiting Student Learning Opportunities (VSLO) program and to other curricular processes central to the function of the 3rd and 4th year of medical school.

Knowledge, Skills, Abilities and/or Competencies

• Ability to provide excellent customer service.
• Strong work ethic.
• Advanced organizational skills.
• Ability to manage multiple priorities well.
• Excellent written and verbal communication skills; communicate with a wide array of audiences.
• Ability to use discretion and judgment with confidential information.
• Desire to work as part of a team.

Physical Demands

Standard office environment with majority of work at a desk/computer.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

45

3rd and 4th year student course management, which includes the scheduling, support, and management of assigned clerkships and/or electives across multiple software platforms, and developing and maintaining course curriculum sites. Also responsible for assisting with the collection, distribution, and organization of assigned clerkship evaluations of students and faculty for the Office of Curriculum. Serve as a liaison between the Medical Partnership and community faculty preceptors and site administrators.

35

Provide support to the management of operations central to the 3rd and 4th year of the curriculum as assigned. This includes providing support for home and away electives, supporting the Visiting Student Learning Opportunities program, supporting learning site and clinical faculty relationship management, and providing general administrative support to the 3rd and 4th year.

10

Represent and support the Office of Curriculum by preparing for and attending various meetings, faculty workshops, and retreats and handling actions items that result.

10

Miscellaneous support of the Clerkship and Enrichment Curriculum activities including but not limited to:
* Support other 3rd and 4th year course registration, scheduling, and placement lottery, when required.
* Prepare Curriculum Inventory Reports and other document compilations.
* Assist during student Academic Half Days, orientations, and other curricular events.
* Serve as co-lead for transitional students.
* Assist in Clerkship and Enrichment faculty development.
* Proctor of exams as needed.
* Other duties as assigned.