Clinical Research Budgeting Analyst - Remote

Agence PROvidence; Portland (OR); Remote; USD 90,000 - 120,000; Full time

Job summary

Providence Swedish is seeking a Clinical Research Budgeting Analyst to prepare and maintain budgets for sponsored trials, aligning internal cost analyses with sponsor proposals and contract milestones.

You will collaborate with contracts, regulatory, program management, and finance teams, ensuring accurate patient cost descriptions and timely budget updates across programs. This role supports multiple studies and uses Velos CTMS and Excel for budgeting.

Qualifications

• Bachelor's Degree or 4 additional years of related experience.
• 6 years of direct experience in budget development, preferably in clinical trial or medical setting.
• Master's Degree in Business or Healthcare Administration preferred.
• 4 years of research grants administration preferred.

Responsibilities

• Prepare and maintain budgets for sponsored clinical trials.
• Review study budgets against sponsor offers and set up milestones.
• Coordinate with contracts analysts, regulatory team, program managers and internal finance groups.
• Set up study payments milestones and Billing Instructions grids using Microsoft Applications (Excel) and/or Velos CTMS.

Skills

Budget development

Clinical trial budgeting

Financial analysis

Cross-functional collaboration

Education

Bachelor's degree

Master's degree in Business or Healthcare Administration

Tools

Velos CTMS

Microsoft Excel

Job description

This is a remote role

The Clinical Research Budgeting Analyst will be responsible for the timely and accurate preparation and maintenance of budgets for sponsored clinical trials, including the comparative review against budgets offered by study sponsors and the set-up of study payments milestones in the Clinical Trial Management System. Main responsibilities include, but are not limited to, the review of New Study routing forms and essential study start-up documents, the itemized cost analysis and interpretation of clinical protocols into budget milestones, provide accurate patient cost descriptions for the ICF to be submitted to the IRB, and update budget, milestones, and ICF information as necessary per contract/protocol amendments. Work closely with contract analysts, regulatory team, program managers and internal finance groups. Will manage large volume workflow across multiple research programs, each of which function differently.

Responsible for the development of study budgets from clinical studies protocols and using various software tools. Will complete full evaluation and integration of internal cost during the set-up of a new clinical study; will revise study budgets following revision of study protocols or re-assessment of study cost. Utilize and oversee research rate pricing for PH&S services rendered as part of a clinical trial.

• Communicate with Contracts Analysts to integrate study budget information into clinical trial agreements; may initiate or participate in contract negotiation process.
• Independently initiate or update the coverage determination for each study as applicable and communicate specific study billing structure to the clinical teams and service providers.
• Participate in the administration of study-subject related billing as needed and provide support with the auditing of billing records.
• Collects and maintains complete records and statistics on expenses and payments; regularly monitors compliance of clinical expense to pre-determined budget/billing plan and/or budgets and agreements.
• Establishes and promotes positive working relationships within the research departments, throughout the hospital and between other institutions involved in clinical research.
• Responsible for the set-up of study payments milestones and Billing Instructions grids using Microsoft Applications (Excel) and/or the Clinical Trial Management System (Velos).
• Provides support to individual physician investigators and develop internal cost analysis for investigator initiated trials.

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Research and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• Bachelor's Degree --or--
  • 4 additional years of related experience
• 6 years of direct experience in budget development, preferably in clinical trial or medical setting

Preferred qualifications:

• Master's Degree in Business or Healthcare Administration
• 4 years of research grants administration

  Why Join Providence Swedish?

  Our best-in-class benefitsare uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our missionof improving the health and wellbeing of each patient we serve.