Clinical Research Billing & Admin Assistant

University of Florida; United States; On-site; USD 27,000 - 38,000; Full time

Job summary

University of Florida is seeking a Research Administrative Assistant to manage clinical trial service charges, validate invoices, and ensure timely payments within pediatrics research. This role emphasizes collaboration with CTSI, CRC, IDS, and SHANDS teams, adherence to HIPAA, and meticulous record-keeping.

The position requires a high school diploma with several years of relevant experience and strong Excel and communication skills, in a fast-paced clinical research setting.

Qualifications

• High school diploma or equivalent with four years of relevant experience.
• Experience in clinical research administration, especially post-award activities.
• Strong communication and organizational skills.
• Proficiency in Microsoft Excel.
• Familiarity with myUFL and EPIC Research Module.
• Experience working in medical settings with professionals.

Responsibilities

• Review, validate, and confirm all clinical trial charges for pediatrics trials.
• Collaborate with study coordinators to verify services and resolve billing discrepancies.
• Ensure charges are reviewed within 72 hours to maintain billing compliance.
• Utilize tracking logs and financial reports to reconcile services and invoices.
• Serve as liaison with CTSI/CRC/IDS and SHANDS Research Billing Office.
• Maintain documentation to support audit readiness and sponsor inquiries.
• Provide coverage for the Pediatrics Research Office as needed.
• Process payment of invoices and create cover pages for HIPAA compliance.

Skills

Verbal communication

Written communication

Organizational skills

Post-award clinical trials experience

Tools

EPIC Research Module

myUFL financial system

Microsoft Excel

Job description

University of Florida is seeking a Research Administrative Assistant to manage clinical trial service charges, validate invoices, and ensure timely payments within pediatrics research. This role emphasizes collaboration with CTSI, CRC, IDS, and SHANDS teams, adherence to HIPAA, and meticulous record-keeping.

The position requires a high school diploma with several years of relevant experience and strong Excel and communication skills, in a fast-paced clinical research setting.