Clinical Trials Invoicing Specialist – Pediatrics

UCLA Health; Los Angeles (CA); On-site; USD 51,000 - 78,000; Full time

Job summary

UCLA Health in Los Angeles seeks a Clinical Trials Invoicing Specialist to manage invoicing and financial reconciliation for sponsored studies. You will review activities, generate invoices, monitor payments and ensure compliance with contractual and regulatory requirements.

The role supports trial budgets and performs patient care expense reviews to maintain financial integrity and accurate billing across the department.

Qualifications

• Bachelor's degree in related area and/or equivalent combination of education and experience.
• Strong communication and teamwork abilities for collaboration with staff, faculty and sponsors.
• Ability to set priorities and manage deadlines in a fast-paced environment.
• Analytical skills to interpret financial data, develop solutions and forecast accurately.
• Proficiency with Adobe and Microsoft Excel for daily tasks and reporting.
• Familiarity with various sponsors and contract/grant guidelines.

Responsibilities

• Manage invoicing and financial reconciliation for clinical trials.
• Review study activities, generate invoices, monitor payments and ensure compliance.
• Assist with clinical trial budget development and maintenance.
• Perform patient care expense reviews to support billing accuracy.

Skills

Interpersonal skills

Analytical skills

Attention to detail

Organization

Excel proficiency

Education

Bachelor's degree in related area

Tools

Adobe

Microsoft Excel

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am-5:00pm (flexibility required)

Posted Date

09/09/2026

Salary Range: $36.99 - 56.35 Hourly

Employment Type

Duration

indefinite

Job #

32788

Primary Duties and Responsibilities

Under the general direction of the Chief Administrative Officer (CAO), in concert with other research administrative staff, the Clinical Trials Invoicing Specialist is responsible for managing the invoicing and financial reconciliation processes associated with clinical trials. The Clinical Trials Invoicing Specialist supports the financial administration of sponsored clinical trials by reviewing study activities, generating accurate invoices, monitoring payments, and ensuring compliance with contractual and regulatory requirements. In addition, the position assists with clinical trial budget development and maintenance and conducts patient care expense reviews to support billing compliance and financial integrity, resulting in accurate invoicing.

Salary Range: $36.99 – $56.35 Hourly

Job Qualifications

Required:

• Bachelor's degree in related area and/or equivalent combination of education and experience.
• Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with staff, faculty, external collaborators, and administration, and to work as a member of a team
• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations
• Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.
• Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment.
• Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met.
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately.
• Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios.
• Knowledge of and experience working with a variety of external sponsors: federal and state sponsors, private foundations, industry sponsors, etc.
• Working knowledge of various financial concepts, research administration policies and procedures, and contract and grant funding agency guidelines.
• Bachelor's degree in related area and/or equivalent combination of education and experience.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.