Clinical Operations Coordinator - Onsite Admin & Planning

Guidehouse; Bethesda (MD); On-site; USD 56,000 - 94,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Parental Leave

Employee Referral Program

Tuition Reimbursement, Learning & Cert

Transit and Parking Benefits

Short-Term & Long-Term Disability

Job summary

Guidehouse in Bethesda, MD seeks an Operations Coordinator to provide administrative support for a high-volume NIH clinical laboratory. The role is full-time and on-site in Bethesda, requiring a Public Trust clearance.

You will manage timekeeping, travel planning, event scheduling, and serve as a front-line contact for visitors and operations, while handling data entry, reporting, and forms with a professional, service-oriented approach.

Qualifications

• High School diploma required.
• Minimum of two years of clerical, administrative, and operations support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and WebEx.
• Must be able to obtain and maintain a Federal or DoD Public Trust.
• Candidates with an active Public Trust or existing suitability are preferred.
• Experience in a clinical or hospital setting is a plus.
• Knowledge of NIH travel and procurement systems desirable.
• Excellent communication, analytical, organizational, and time-management skills.
• Professional interaction with staff at all levels with utmost professionalism.

Responsibilities

• Serve as a primary point of contact for visitors and clinical operations.
• Provide clerical and administrative support and respond to customer needs.
• Maintain timekeeping, procurement, travel planning, event planning, and meeting scheduling.
• Maintain conference room calendar.
• Answer calls and route to the appropriate subject-matter expert.
• Enter and retrieve data and prepare correspondence and reports.
• Conduct interviews with supervisors and employees to obtain information about missions, function, and procedures.

Skills

Communication skills

Organization

Time management

Interpersonal skills

Adaptability

Education

High School Diploma

Associate's degree preferred

Bachelor’s degree desirable

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

WebEx

Job description

Guidehouse in Bethesda, MD seeks an Operations Coordinator to provide administrative support for a high-volume NIH clinical laboratory. The role is full-time and on-site in Bethesda, requiring a Public Trust clearance.

You will manage timekeeping, travel planning, event scheduling, and serve as a front-line contact for visitors and operations, while handling data entry, reporting, and forms with a professional, service-oriented approach.