Clinical Experience Coordinator I

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 45,000 - 50,000; Full time

Job summary

The University of Texas at Arlington is seeking an administrative coordinator to support clinical placement, compliance tracking, and program operations. You will assist program leadership with student clinical processes, documentation, and coordination of clinical sites and activities.

Key duties include coordinating clinical placements, preparing onboarding materials, maintaining site documentation, and ensuring compliance across systems.

Qualifications

• Bachelor’s degree and one year of administrative experience or High School diploma and five years of related experience.
• Working knowledge of MS Office products.
• Preferred: Bachelor’s degree or an associates degree, experience in healthcare or higher education, and prior supervisory or coordination experience.

Responsibilities

• Clinical Placement Coordination: Assists with clinical placements including creating rotations, requesting placements, tracking assignments, and maintaining clinical systems.
• Prepares and distributes site documentation and onboarding materials.
• Maintains knowledge of site requirements and communicates with agencies, faculty, and students.
• Compliance and Documentation Support: Maintains and verifies student clinical compliance documentation, monitors requirements and deadlines, tracks records, and supports clinical clearance processes.
• Maintains learning management and clinical systems.
• Communication and Customer Support: Serves as point of contact for students, faculty, and partners. Responds to inquiries and provides guidance on clinical requirements and processes.
• Program Administration and Systems Support: Maintains databases, preceptor and facility records, and placement systems. Inputs instructor assignments into student systems. Assists with policy and procedure coordination and supports operational workflows.
• May assist with reporting needs and data tracking.
• Program and Event Support: Supports orientations, ceremonies, and departmental events. Assists with coordination of program logistics and maintains and distributes supplies as needed.
• Collaboration and Coordination: Collaborates with internal departments and external agencies to support program operations and ensure compliance with clinical policies and procedures. Supports implementation and coordination of program policies.
• Performs other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Excellent customer service

Critical thinking

Education

Bachelor’s degree

Associates degree

High School diploma

Tools

MS Office

Job description

Salary The annual salary for this position ranges from $45,000 to $50,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

• Resume
• Cover letter
• Transcripts

Purpose of Position

Provides administrative and coordination support for clinical placement, compliance tracking, and program operations. Assists program leadership and senior coordinators with student clinical processes, documentation, and coordination of clinical sites and program activities.

Essential Functions

• Clinical Placement Coordination: Assists with clinical placements including creating rotations, requesting placements, tracking assignments, and maintaining clinical systems.
• Prepares and distributes site documentation and onboarding materials.
• Maintains knowledge of site requirements and communicates with agencies, faculty, and students.
• Compliance and Documentation Support: Maintains and verifies student clinical compliance documentation, monitors requirements and deadlines, tracks records, and supports clinical clearance processes.
• Maintains learning management and clinical systems.
• Communication and Customer Support: Serves as point of contact for students, faculty, and partners. Responds to inquiries and provides guidance on clinical requirements and processes.
• Program Administration and Systems Support: Maintains databases, preceptor and facility records, and placement systems. Inputs instructor assignments into student systems. Assists with policy and procedure coordination and supports operational workflows.
• May assist with reporting needs and data tracking.
• Program and Event Support: Supports orientations, ceremonies, and departmental events. Assists with coordination of program logistics and maintains and distributes supplies as needed.
• Collaboration and Coordination: Collaborates with internal departments and external agencies to support program operations and ensure compliance with clinical policies and procedures. Supports implementation and coordination of program policies.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and one (1) year of administrative experience or High School diploma and five (5) years of related experience.
• Must have working knowledge of MS Office products.

Preferred Qualifications

• Bachelor’s degree or an associates degree, experience in healthcare or higher education, and prior supervisory or coordination experience.

Knowledge, Skills & Abilities

• Strong organizational skills.
• Excellent communication skills (written and verbal).
• Excellent customer service skills.
• Critical thinking and problem-solving skills.
• Knowledge and understanding of MS Office products.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• This role will be remote eligible.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University. https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].