Senior Program Coordinator

The University of Texas at Arlington; Austin (TX); Hybrid; USD 45,400 - 50,000; Full time

Job summary

The University of Texas at Arlington is seeking a qualified administrator to coordinate the Water Utilities Division’s technical review and oversee team activities, ensuring timely submittals and documentation quality.

The role involves database maintenance, process improvement, and producing regular data reports, with a focus on accuracy and adherence to procedures. A bachelor’s degree with related experience is required, Master’s preferred.

Qualifications

• Bachelor’s degree and 3 years related experience in administrative support, business administration, data analysis, or project management, OR seven years of equivalent education/experience.
• Master's degree with one-year related experience preferred.
• Solid knowledge of MS Word, Excel, and Teams; ability to learn UTA/TCEQ rules and procedures.

Responsibilities

• Provides quality control and oversight to exception request submittals.
• Enters projects into the Water Utilities Database (WUD) and Teams Planner; prepares digital submittal files for review.
• Develops processes to meet response requirements and coordinates team activities; produces weekly data reports.
• Responds to regulated community correspondence per SOPs and uses independent judgement.
• Maintains team databases, FAQs, and response templates; updates training materials.

Skills

Administrative coordination

Data entry

Communication

Time management

Education

Bachelor’s degree and 3 years related experience OR seven years equivalent

Master's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Salary

The annual salary for this position ranges from $45,400 to $50,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required

• Resume
• Cover letter

Purpose of Position

Serves as the coordinator for the Water Supply Division’s Technical Review and Oversight Team (TROT) at the Texas Commission on Environmental Quality (TCEQ), providing professional knowledge, administrative and managerial skills, and coordination for the assigned programs and projects. Responsible for coordinating the team’s administrative and technical tasks.

Essential Functions

• Provides quality control and oversight to exception request submittals.
• Examines and enters projects into the Water Utilities Database (WUD) and Teams Planner Application (or other tracking database) in accordance with standard procedures and in a timely manner, updating or correcting documentation as needed; prepares digital submittal files for review by technical staff.
• Develops processes to meet TCEQ response requirements and coordinates and organizes team activities and meetings to support the Team Leader; produces weekly project spreadsheets and other weekly data reports; maintains team templates and guidance documents and ensures accessibility of documents, monitors the section’s email box as needed.
• Responds to regulated community correspondence using standard operating procedures and independent judgement.
• Develops and maintains team databases to include frequently asked questions and response templates.
• Develops and maintains digital training guidance materials for staff.
• Coordinates the Team’s Project Timeframe Tracking (PTT) reporting (project accounting).
• Performs other duties assigned.

Required Qualifications

• Bachelor’s degree and (3) three years related experience in administrative support, business administration, data analysis, or project management. OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Master's degree with one-year related experience.
• Experience performing administrative review of technical documents, records management, and data entry.
• Experience in creating basic databases and digital training materials.

Knowledge, Skills & Abilities

• Solid working knowledge of Microsoft Word, Excel, and Teams and ability to learn and implement appropriate UTA and TCEQ rules, regulations, and procedures. Follows all applicable institutional standard operating procedures.
• Adheres to institutional paper and electronic file management requirements.
• Skill in organization, attention to details, and communication with clients, customers, and coworkers to gather information and/or explain policies and procedures.
• Skill in reviewing and analyzing records; determining proper courses of action; managing time and assignments to meet deadlines.
• Ability to draft routine correspondence, reports, documents, policies, procedures, or other lengthy documents via handwritten or use of technology; perform visual activities requiring prolonged attention to detail such as editing and proofreading; integrate complex concepts, procedures, and processes; mentor and train new staff; exercise independent judgement and initiative with minimal supervision.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid eligible.
• Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.
• Based on funding availability. The position set to continue until the start of fiscal year of 08/31/2027.

Working Conditions

• May work around standard office conditions.
• Use of manual dexterity.
• Uses standard office equipment
• Prolonged sitting, standing, and walking required.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].