Clinical Education Program Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 55,962 - 60,000; Full time

Benefits offered by this job

Tuition benefits

Healthcare benefits

Job summary

Penn Vet in Philadelphia is seeking a Clinical Curriculum Management Coordinator to provide high-level administrative, operational, and student support for the PAVE and Offshore Clinical Year programs. This role handles scheduling, records, and program coordination to ensure smooth daily operations in clinical education.

The position supports recruitment, student engagement, and retention, collaborating with faculty and external partners to deliver excellent service and program outcomes.

Qualifications

• Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Critical thinking skills, exceptional organizational skills, ability to work independently and as part of a team, presentation skills.
• Ability to prioritize competing deadlines and goals.
• Ability to use Office and Excel to analyze data. attention to detail
• Ability to learn and adapt to new database management systems.
• Familiarity with Microsoft Word and Excel.
• Previous experience working with a higher education curriculum program is strongly preferred.

Responsibilities

• Coordinate the daily operations of the Penn Vet PAVE and Offshore Clinical Year programs, ensuring compliance with program requirements, timelines, and institutional policies.
• Manage student clinical placements, rotations, and externship schedules by coordinating with faculty, students, and affiliated clinical sites.
• Serve as the primary administrative contact for students, faculty, and external clinical partners regarding Offshore Clinical Year and externship programs, providing timely and professional customer service.
• Maintain accurate student records, program documentation, databases, and tracking systems related to Offshore Clinical Year participation, PAVE requirements, and externship activities.
• Coordinate program logistics, including onboarding requirements, clinical site documentation, agreements, evaluations, and other administrative processes necessary for student placements.
• Prepare reports, correspondence, and program communications while maintaining confidentiality and accuracy of student and institutional records.
• Collaborate with the Assistant Dean and the Office of Admissions & Student Life to identify opportunities for process improvements and support implementation of new procedures and technologies.
• Assist with recruitment, admissions, orientation, student engagement, and retention activities, including representing the Office of Admissions & Student Life at recruitment events and program activities.
• Work collaboratively with faculty, academic departments, hospital personnel, and external partners to ensure successful delivery of clinical education programming.
• Provide administrative support for special projects, meetings, and departmental initiatives as assigned.
• Perform other duties as assigned.

Skills

Critical thinking

Organizational skills

Independent work

Team collaboration

Presentation skills

Deadline prioritization

Data analysis with Office

Attention to detail

Learning new database systems

Education

Bachelor of Arts

Bachelor of Science

Bachelor of Fine Arts

Tools

Microsoft Word

Excel

Job description

Penn Vet in Philadelphia is seeking a Clinical Curriculum Management Coordinator to provide high-level administrative, operational, and student support for the PAVE and Offshore Clinical Year programs. This role handles scheduling, records, and program coordination to ensure smooth daily operations in clinical education.

The position supports recruitment, student engagement, and retention, collaborating with faculty and external partners to deliver excellent service and program outcomes.