Academic Medical Education Coordinator

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Penn Medicine in Philadelphia seeks a Medical Education Coordinator in the Pathology Administration department to manage daily program operations and regulatory compliance. The role supports accreditation processes, maintains documentation, and collaborates with faculty and trainees across education programs.

The Coordinator will update trainee data in MedHub and related systems, generate reports, and assist in budgeting and endowment activities, ensuring efficient program performance.

Qualifications

• Bachelor's degree required.
• Education specialization in business or related field preferred.
• 3+ years Graduate Medical Education or executive admin experience required.
• 7+ years experience considered in lieu of degree.

Responsibilities

• Manages day-to-day activities and initiatives of programs, including clinical rotations and didactic activities.
• Maintains trainee program data in MedHub, GME Track, ABA, RTID, FREIDA, NRMP, and ERAS.
• Serves as liaison with GME office to ensure program compliance and attends coordinator conferences.
• Develops and implements new processes and assess protocols.
• Keeps abreast of ACGME requirements and hospital GME policies.
• Coordinates trainee recruitment, interviews, graduation and alumni reporting.
• Provides administrative support for departmental trainee programs and education initiatives.
• Manages program budgets and fiscal oversight for education programs.

Skills

GME administration

Data reporting

Regulatory compliance

Communication with trainees

Education

Bachelor of Arts or Science (Required)

Education specialization: Business Administration, Organization Development, or related field

7+ years total relevant experience (in lieu of degree)

Tools

MedHub

GME Track

ABA

RTID

FREIDA

NRMP

ERAS

Job description

Penn Medicine in Philadelphia seeks a Medical Education Coordinator in the Pathology Administration department to manage daily program operations and regulatory compliance. The role supports accreditation processes, maintains documentation, and collaborates with faculty and trainees across education programs.

The Coordinator will update trainee data in MedHub and related systems, generate reports, and assist in budgeting and endowment activities, ensuring efficient program performance.