Clinical Compliance & Documentation Specialist

MBI Health Services; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Job summary

MBI Health Services is seeking a Clinical Compliance & Documentation Coordinator in Washington, DC to ensure accuracy and regulatory compliance of timesheets and clinical documentation. You will support payroll processing and maintain confidentiality per HIPAA while liaising between clinical staff and management.

The role emphasizes reviewing field documentation, verifying daily timesheets, and ensuring proper signatures and compliance with regulatory standards.

Qualifications

• 2 years of college or a Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Experience with Microsoft word and excel.
• Exceptional verbal and written communication skills.
• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational and interpersonal skills.

Responsibilities

• Review documentation submitted by field staff for accuracy, signatures, and compliance.
• Verify timesheets daily for accuracy and completeness.
• Cross-check timesheets with scheduled services to confirm hours worked.
• Locate documentation in client/staff charts and ensure timely delivery.
• Ensure timesheets are signed by field staff and patients.
• Validate services documented align with employee time records and notes.
• Identify and reject incomplete or non-compliant timesheets and initiate corrections.
• Request revisions from staff and escalate suspected fraud if needed.
• Prepare and submit payroll-related reports to management.
• Assist with regulatory record requests, ensuring timely provision of information.
• Maintain confidentiality per HIPAA and policy.
• Support bi-weekly payroll processing to ensure accurate compensation.

Skills

MS Word Excel

Verbal & written comms

HRIS HRMS

ATS experience

Typing speed

Labor laws

Organizational skills

Interpersonal skills

HR assistant experience

Education

2 years college / Bachelor's in HR or related

Job description

MBI Health Services is seeking a Clinical Compliance & Documentation Coordinator in Washington, DC to ensure accuracy and regulatory compliance of timesheets and clinical documentation. You will support payroll processing and maintain confidentiality per HIPAA while liaising between clinical staff and management.

The role emphasizes reviewing field documentation, verifying daily timesheets, and ensuring proper signatures and compliance with regulatory standards.