Clinical Documentation Specialist

Appalachian Regional Healthcare (ARH); Hazard (KY); On-site; USD 48,000 - 64,000; Full time

Job summary

Appalachian Regional Healthcare (ARH) is seeking a Documentation Specialist to evaluate medical records for regulatory compliance and provide consultative support to medical records staff, physicians, and administrators. The role reports to the System Director, MPAS, and involves liaison work with compliance and nursing leadership.

The position emphasizes reviewing chart documentation, interpreting State and Federal regulations, and offering actionable guidance to ensure high-quality medical

Qualifications

• Possess a high degree of clinical documentation knowledge to support coding, medical record review, and physician documentation requirements.
• Knowledge of healthcare documentation, coding practices, and medical record compliance standards.
• Ability to review and interpret medical records accurately.
• Possess excellent human relations skills.
• Ability to deal constructively on a one-to-one basis with physicians, nursing staff, department heads, administrative personnel, health information personnel, patients, and representatives of government or third-party agencies.
• Strong verbal and written communication skills.
• Ability to collaborate effectively with multidisciplinary healthcare teams.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Evaluates the quality of medical record systems in the system to determine that the service is in compliance with State and Federal regulations.
• Reviews patient chart documentation for compliance with professional medical records standards and regulations.
• Provides consultation to physicians concerning new State and Federal regulations; advises them on impact and compliance actions.
• Consults with facility administrators and their medical records staff for interpretations and corrective measures.
• Maintains liaison with state, federal, and local organizations regarding medical records standards.
• Reviews patient records to determine appropriate type and quality of care provided.
• Performs retrospective chart review for status changes to ensure correct payments.
• Visits system facilities and interviews staff to gather policy information.
• Reviews and evaluates policies and procedures for regulatory compliance.
• May investigate complaints regarding medical records services and prepare reports.
• Performs other related duties within the scope of the job classification.

Skills

Clinical documentation knowledge

Healthcare documentation

Medical record compliance

Review/interpret medical records

Communication skills

Interdisciplinary collaboration

Analytical thinking

Confidentiality

Problem-solving

Education

Graduate from an accredited School of Nursing

Job description

Overview

The Documentation Specialist evaluates the medical records to ascertain the degree of documentation compliance with State and Federal regulations; and provides consultative services to the medical records staff, physicians, and other pertinent staff. The Documentation Specialist reports to the System Director, MPAS, Community CEO’s or MPAS designee and does not supervise anyone. This position has frequent contact with the System Compliance Department, Administrators, physicians, medical records, State and Federal agencies, various Department Heads, and nursing staff.

Overview

The Documentation Specialist evaluates the medical records to ascertain the degree of documentation compliance with State and Federal regulations; and provides consultative services to the medical records staff, physicians, and other pertinent staff. The Documentation Specialist reports to the System Director, MPAS, Community CEO’s or MPAS designee and does not supervise anyone. This position has frequent contact with the System Compliance Department, Administrators, physicians, medical records, State and Federal agencies, various Department Heads, and nursing staff.

Responsibilities

• Evaluates the quality of medical record systems in the system to determine that the service is in compliance with State and Federal regulations and medical records standards.
• Reviews patient chart documentation for compliance with professional medical records standards and practices and for State and Federal regulations.
• Provides consultation to physicians concerning new State and Federal regulations; advises them on the impact upon medical records services and actions required for implementation and compliance.
• Consults with facility administrators and their medical records staff to provide them with interpretations of State and Federal regulations; advises them on appropriate corrective measures for compliance.
• Maintains liaison with various State, Federal, and local organizations regarding the development, definition, and administration of medical records standards and practices.
• Review patients' records to ascertain if appropriate type and quality of care was given according to established criteria for the diagnosis.
• Performs retrospective chart review of patients who have a change of status to assure that necessary payment status is changed.
• Visits system facilities and interviews administrators, nursing staff and medical records staff to obtain information regarding policies and procedures.
• Reviews and evaluates policies and procedures to determine that they are in writing and meet the requirements of the various regulations.
• May investigate complaints regarding medical records services and prepare reports of the findings.
• Perform other related duties within the scope of the job classification.

Qualifications

Education

• Graduate from an accredited School of Nursing required.

Licenses & Certifications

• Current nursing licensure in the state of employment required.

Required Skills, Knowledge & Abilities

• Possess a high degree of clinical documentation knowledge to support coding, medical record review, and physician documentation requirements.
• Knowledge of healthcare documentation, coding practices, and medical record compliance standards.
• Ability to review and interpret medical records accurately.
• Possess excellent human relations skills.
• Ability to deal constructively on a one-to-one basis with physicians, nursing staff, department heads, administrative personnel, health information personnel, patients, and representatives of government or third-party agencies.
• Strong verbal and written communication skills.
• Ability to collaborate effectively with multidisciplinary healthcare teams.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.