Clinical Compliance & Documentation Coordinator (HHA)

MBI Health Services; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Job summary

MBI Health Services is seeking a Clinical Compliance & Documentation Coordinator in Washington, DC to ensure accuracy and regulatory compliance of timesheets and clinical documentation. You will support payroll processing and maintain confidentiality per HIPAA while liaising between clinical staff and management.

The role emphasizes reviewing field documentation, verifying daily timesheets, and ensuring proper signatures and compliance with regulatory standards.

Qualifications

• 2 years of college or a Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Experience with Microsoft word and excel.
• Exceptional verbal and written communication skills.
• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational and interpersonal skills.

Responsibilities

• Review documentation submitted by field staff for accuracy, signatures, and compliance.
• Verify timesheets daily for accuracy and completeness.
• Cross-check timesheets with scheduled services to confirm hours worked.
• Locate documentation in client/staff charts and ensure timely delivery.
• Ensure timesheets are signed by field staff and patients.
• Validate services documented align with employee time records and notes.
• Identify and reject incomplete or non-compliant timesheets and initiate corrections.
• Request revisions from staff and escalate suspected fraud if needed.
• Prepare and submit payroll-related reports to management.
• Assist with regulatory record requests, ensuring timely provision of information.
• Maintain confidentiality per HIPAA and policy.
• Support bi-weekly payroll processing to ensure accurate compensation.

Skills

MS Word Excel

Verbal & written comms

HRIS HRMS

ATS experience

Typing speed

Labor laws

Organizational skills

Interpersonal skills

HR assistant experience

Education

2 years college / Bachelor's in HR or related

Job description

Job DetailsJob Location: Taylor -CSA - Washington, DC 20011Position Type: Full TimeSalary Range: $50,000.00 - $65,000.00 SalaryThe Clinical Compliance & Documentation Coordinator plays a vital role in ensuring the accuracy, completeness, and regulatory compliance of timesheets and clinical documentation. This role provides essential support for payroll processing, ensuring timely and accurate compensation for staff. The Clinical Compliance & Documentation Coordinator also supports compliance with healthcare regulations, maintains confidentiality, and facilitates effective communication between clinical staff and management.

Essential Duties and Responsibilities:

• Provide comprehensive support in reviewing documentation submitted by field staff to ensure accuracy, completeness, proper signatures, and compliance with schedules.
• Conduct daily verification of all timesheets submitted by field employees, ensuring meticulous review for accuracy.
• Cross-reference timesheets with scheduled services to confirm hours worked align with documented activities.
• Develop familiarity with client and staff charts to efficiently locate documentation upon request and ensure timely delivery when needed.
• Ensure that all timesheets are properly signed by both the field staff and the patients, adhering to regulatory standards.
• Validate that services documented correspond accurately with employee time records and clinical notes, ensuring consistency and compliance.
• Identify and reject timesheets that lack necessary information or do not meet documentation standards, initiating corrections as needed.
• Promptly request field staff to revise or resubmit incomplete or inaccurate timesheets; elevate suspected fraud cases to the appropriate authorities for investigation and action.
• Prepare, review, and submit all payroll-related reports and other designated documentation to management in a timely and accurate manner, supporting smooth payroll processing.
• Assist in processing record requests from regulatory agencies, ensuring all information is provided accurately and within required timeframes to support compliance.
• Uphold the highest standards of confidentiality for all client and employee information, strictly adhering to HIPAA and agency privacy policies.
• Perform all job functions in strict accordance with agency policies, community standards, and applicable legal and regulatory requirements, and maintain integrity and professionalism at all times.
• Support the bi-weekly payroll process by verifying hours worked and ensuring each field employee receives the appropriate compensation promptly and accurately, thereby promoting staff satisfaction and compliance.

Qualifications

• 2 years of college or a Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Willingness to work with a team that provides outstanding health care services.
• Experience with Microsoft word and excel.
• Exceptional verbal and written communication skills.
• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational and interpersonal skills.