Clinical Compliance & Documentation Coordinator (HHA)

Mbi-Health-Services; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Job summary

Mbi-Health-Services is seeking a Clinical Compliance & Documentation Coordinator to ensure timesheet accuracy, regulatory compliance, and smooth payroll processing. You will review field staff submissions, verify daily timesheets, and assist with payroll-related reporting while upholding HIPAA and privacy standards.

The role requires strong attention to detail, solid communication, and experience with HRIS/HRMS and ATS systems.

Qualifications

• Bachelor's degree in HR, business, or related field or 2 years of college.
• Experience with HRIS/HRMS and ATS software.
• Proficiency with Microsoft Word and Excel.
• Excellent verbal and written communication.
• Strong organizational and interpersonal skills.

Responsibilities

• Review field staff documentation for accuracy and compliance.
• Verify timesheets daily for accuracy and signatures.
• Cross-check timesheets with scheduled services for hours worked.
• Maintain confidentiality per HIPAA and agency policies.
• Support payroll processing and payroll-related reports.
• Assist with regulatory record requests and audits.
• Identify and escalate discrepancies or potential issues.

Skills

Communication skills

Interpersonal skills

Organizational skills

Teamwork

Education

Bachelor's Degree in Human Resources or related field

2 years of college

Tools

HRIS/HRMS

ATS software

Microsoft Word & Excel

Job description

Job DetailsJob Location: Taylor -CSA - Washington, DC 20011Position Type: Full TimeSalary Range: $50,000.00 - $65,000.00 SalaryThe Clinical Compliance & Documentation Coordinator plays a vital role in ensuring the accuracy, completeness, and regulatory compliance of timesheets and clinical documentation. This role provides essential support for payroll processing, ensuring timely and accurate compensation for staff. The Clinical Compliance & Documentation Coordinator also supports compliance with healthcare regulations, maintains confidentiality, and facilitates effective communication between clinical staff and management.

Essential Duties and Responsibilities:

• Provide comprehensive support in reviewing documentation submitted by field staff to ensure accuracy, completeness, proper signatures, and compliance with schedules.
• Conduct daily verification of all timesheets submitted by field employees, ensuring meticulous review for accuracy.
• Cross-reference timesheets with scheduled services to confirm hours worked align with documented activities.
• Develop familiarity with client and staff charts to efficiently locate documentation upon request and ensure timely delivery when needed.
• Ensure that all timesheets are properly signed by both the field staff and the patients, adhering to regulatory standards.
• Validate that services documented correspond accurately with employee time records and clinical notes, ensuring consistency and compliance.
• Identify and reject timesheets that lack necessary information or do not meet documentation standards, initiating corrections as needed.
• Promptly request field staff to revise or resubmit incomplete or inaccurate timesheets; elevate suspected fraud cases to the appropriate authorities for investigation and action.
• Prepare, review, and submit all payroll-related reports and other designated documentation to management in a timely and accurate manner, supporting smooth payroll processing.
• Assist in processing record requests from regulatory agencies, ensuring all information is provided accurately and within required timeframes to support compliance.
• Uphold the highest standards of confidentiality for all client and employee information, strictly adhering to HIPAA and agency privacy policies.
• Perform all job functions in strict accordance with agency policies, community standards, and applicable legal and regulatory requirements, and maintain integrity and professionalism at all times.
• Support the bi-weekly payroll process by verifying hours worked and ensuring each field employee receives the appropriate compensation promptly and accurately, thereby promoting staff satisfaction and compliance.

Qualifications

• 2 years of college or a Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Willingness to work with a team that provides outstanding health care services.
• Experience with Microsoft word and excel.
• Exceptional verbal and written communication skills.
• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational and interpersonal skills.