Clinical Clerkship Operations Lead

Touro University; Vallejo (CA); On-site; USD 56,000 - 64,000; Full time

Job summary

Touro University in Vallejo, CA seeks a Clerkship Specialist to oversee 3rd-year clinical requirements, coordinate rotations, and manage student records. The role requires collaboration with Student Health Services, clinical sites, and preceptors to ensure compliant rotation processes and accurate documentation.

Responsibilities include coordinating rotation applications, communicating with registrars, and supporting COMAT exam scheduling while maintaining data integrity and security across

Qualifications

• Bachelor’s Degree preferred, or equivalent job experience in healthcare/academic/business setting
• Organizational and time management skills with meticulous attention to detail
• Ability to take initiative and work creatively and independently
• Work experience that demonstrates a confident and professional work style, including respect for confidentiality
• Ability to meet deadlines, be detail-oriented and be flexible with job assignments
• Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
• Shows MASTERY in all tasks, aspects of the job, and software with the ability to complete advanced training for new/current employees.
• Shows ability to advance the needs and performance of the CED for students and TUCOM.
• Exemplary attendance and performance throughout the first and second Tiers

Responsibilities

• 3rd-Year Clinical Requirements Oversight: Knowledge of 3rd-year clinical requirements; resource for students, faculty, staff.
• Rotation Scheduling & Evaluation Leadership: Manage scheduling, coordination, and evaluation of clinical rotations, ensuring compliance.
• Rotation Site & Capacity Management: Monitor rotation schedules and site availability; communicate with clinical sites to adjust capacity.
• Clinical Rotation Communications: Lead communications related to rotations with Student Health Services, students, sites, and preceptors.
• Rotation Application & VSAS Management: Oversee student applications for rotations; verify credentials and maintain VSAS knowledge.
• Student Records & Compliance Management: Maintain confidential electronic student records with accuracy and security.
• 3rd-Year Course Registration & Registrar Collaboration: Process registrations; liaison with Registrar’s Office for 3rd-year matters.
• COMAT Exam: Support prop proctoring and scheduling, ensure exam protocols are followed.
• 3rd-Year Rotation Requests & Tracking: Manage rotation requests, electives, and off-cycle blocks.
• Systems & IT Coordination: Interface with TUCOM IT, Canvas, eMedley, NBOME to support education operations.
• Data Management & Reporting: Enter and maintain data for reporting and planning.
• Additional Responsibilities: Perform other duties and projects for departmental and institutional goals.

Job description

Touro University in Vallejo, CA seeks a Clerkship Specialist to oversee 3rd-year clinical requirements, coordinate rotations, and manage student records. The role requires collaboration with Student Health Services, clinical sites, and preceptors to ensure compliant rotation processes and accurate documentation.

Responsibilities include coordinating rotation applications, communicating with registrars, and supporting COMAT exam scheduling while maintaining data integrity and security across