Clinical Assistant

FĀC Aesthetics; Town of Texas (WI); Hybrid; USD 21,000 - 34,000; Part time

Job summary

FĀC Aesthetics is seeking a motivated Clinical Assistant to support the owner and daily operations of the boutique practice in Wisconsin. This part-time role involves patient flow management, treatment room prep, and occasional front desk coverage, with opportunities to handle inventory, events, and social media content.

The ideal candidate is organized, detail-oriented, professional, and eager to grow with the team.

Qualifications

• Experience in aesthetics, hospitality, customer service, social media, or a medical office is a plus, but not required.

Responsibilities

• Assist with patient flow throughout the day.
• Prepare and turn over treatment rooms between patients.
• Assist providers during treatments when needed.
• Keep treatment rooms clean, organized, and stocked.
• Help create an elevated, welcoming patient experience.
• Assist with front desk responsibilities as needed.
• Greet patients, schedule appointments, and assist with check-in/check-out.
• Assist with inventory and event preparation.
• Capture polished photo/video content when opportunities arise.

Skills

Organizational skills

Communication skills

Multitasking

Social media knowledge

Proactive attitude

Customer service

Job description

FĀC Aesthetics is seeking a motivated, organized, and proactive Clinical Assistant to support the owner and overall daily operations of the practice. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and has a genuine interest in aesthetics, patient experience, and the behind-the-scenes operations of a growing boutique practice.

This position will involve a combination of patient flow assistance, treatment room support, operational and administrative tasks, inventory support, occasional front desk coverage, and assisting the owner with various projects. Comfort with social media and content creation is a plus and may be incorporated into the role, but it is not the primary focus of the position.

Part-time position to start, approximately 15–20 hours per week, with the opportunity for additional hours and growth as the role and practice continue to evolve.

Primary Responsibilities

Patient Experience & Clinical Support

Assist with patient flow throughout the day

Prepare and turn over treatment rooms between patients

Assist providers during treatments when needed

Keep treatment rooms clean, organized, and stocked

Help create an elevated, welcoming, and high-touch patient experience

Front Desk & Administrative Support

Assist with front desk responsibilities as needed

Help answer phones, greet patients, schedule appointments, and assist with check-in/check-out

Provide occasional front desk coverage

Assist with administrative and operational tasks for the owner and team

Operational Support

Assist with stocking products and supplies

Help monitor and organize inventory and order supplies as needed

Assist with event preparation and setup

Support day-to-day operational needs of the practice

Assist the owner with various tasks and projects as they arise

Content & Social Media Support

Comfortable capturing polished photo and video content when opportunities arise

Assist with occasional behind-the-scenes content, treatment videos, before & afters, stories, reels, and event coverage

Help upload and organize content as needed

Experience with content creation, editing, or social media management is a plus, but not required.

Qualifications

Strong organizational skills and attention to detail

Professional appearance and excellent communication skills

Positive attitude and team-oriented mindset

Self-starter who can anticipate needs and take initiative

Ability to multitask and adapt in a fast-paced environment

Comfortable with social media platforms, including Instagram

Genuine interest in aesthetics, skincare, wellness, and patient care

Prior experience in aesthetics, hospitality, customer service, social media, or a medical office is a plus, but not required

Ideal Candidate

We are looking for someone dependable, proactive, polished, and eager to grow with the practice. The ideal candidate understands how to deliver an elevated, high-touch patient experience and recognizes that the smallest details matter. They are warm and attentive, anticipate needs, take initiative without always needing direction, and naturally look for ways to make both the patient experience and the day run more smoothly.

This person is adaptable, team-oriented, willing to jump in wherever needed, and takes pride in maintaining the level of professionalism, hospitality, and attention to detail that reflects the FĀC Aesthetics brand.