Patient Coordinator | Part Time

Soultulsa; Tulsa, Northern (OK, KY); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Soul Aesthetics is seeking an exceptional Patient Coordinator to join our team. This role acts as the command center of our practice, creating a welcoming, organized, and seamless experience for every patient while helping the team operate at its best.

You should be warm, highly organized, detail-oriented, proactive, and confident communicating with people. Hospitality comes natural, and you thrive in a fast-paced setting, often anticipating needs before being asked.

Qualifications

• Experience in medical aesthetics, healthcare, hospitality, or high-end customer service is helpful
• Right attitude, character, and cultural fit are our highest priorities
• Character matters as much as experience

Responsibilities

• Creating an exceptional first and last impression for every patient
• Managing patient check-in and check-out
• Answering phones, texts, emails, and patient questions
• Scheduling and confirming appointments
• Collecting payments and maintaining administrative accuracy
• Monitoring the daily schedule and patient flow
• Anticipating scheduling issues and helping solve them proactively
• Supporting providers so they can stay on time and focused on patient care
• Maintaining a polished, organized, welcoming front office

Job description

Soul Aesthetics is looking for an exceptionalPatient Coordinatorto join our team.

This is much more than a traditional front desk position. The Patient Coordinator is thecommand center of our practice, creating an organized, welcoming, and seamless experience for our patients while helping the entire team operate at its best.

We are looking for someone who is naturally warm, highly organized, detail-oriented, proactive, and confident communicating with people. You should enjoy hospitality, thrive in a fast-paced environment, and take pride in noticing what needs to be donebefore someone has to ask.

What You'll Own

• Creating an exceptional first and last impression for every patient
• Managing patient check-in and check-out
• Answering phones, texts, emails, and patient questions
• Scheduling and confirming appointments
• Collecting payments and maintaining administrative accuracy
• Monitoring the daily schedule and patient flow
• Anticipating scheduling issues and helping solve them proactively
• Supporting providers so they can stay on time and focused on patient care
• Maintaining a polished, organized, welcoming front office

Who We're Looking For

At Soul,character matters as much as experience.

You may be a great fit if you are:

• Warm and genuinely enjoy taking care of people
• Exceptionally organized and detail-oriented
• Dependable and accountable
• Professional and polished
• Comfortable juggling multiple priorities
• Proactive rather than waiting to be told what to do
• Positive, team-oriented, and willing to help
• Someone with high standards for yourself and the experience you create for others

Experience

Experience in medical aesthetics, healthcare, hospitality, or a high-end customer service environment is helpful, butthe right attitude, character, and cultural fit are our highest priorities.

Our standard is simple:Every patient feels welcomed. Every day runs smoothly. Every provider feels supported.

If that sounds like the kind of environment where you would thrive, we'd love to meet you.