Clinical & Applied Science Education (CASE) Coordinator

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

University of the Incarnate Word in San Antonio, Texas, seeks a Clinical & Applied Science Education (CASE) Coordinator to provide administrative support to the SADAA and CASE Chairs. The role involves managing schedules, coordinating meetings, budgets, travel, and records, and assisting with faculty recruitment and onboarding.

Ideal candidates will have strong organizational skills, attention to confidentiality, and the ability to handle multiple assignments in a higher‑education environment.

Qualifications

• Experience providing administrative support in a higher education setting.
• Strong organizational and confidential handling skills.

Responsibilities

• Manage daily schedule of the Senior Associate Dean.
• Coordinate CASE department meetings and travel arrangements.
• Maintain CASE department website/homepage and records database.
• Assist with department budget and purchase orders; process reimbursements.
• Record, type, and distribute meeting minutes from department and committee meetings.

Job description

Clinical & Applied Science Education (CASE) Coordinator

Please see Special Instructions for more details.

N/A.

Position Information

Position Title

Position Title Clinical & Applied Science Education (CASE) Coordinator

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The CASE Coordinator is responsible for administrative support to the Senior Associate Dean, Department Chairs of CASE and Faculty of UIWSOM . The CASE Coordinator will work directly with the Dean’s office regarding policies and procedures related to faculty and assists with notification and implementation of approved policies. The CASE Coordinator reports to the Senior Associate Dean of Academic Affairs ( SADAA ) at the School of Osteopathic Medicine ( SOM ). The University of the Incarnate Word School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery and innovation. The UIWSOM welcomes applications for the Clinical & Applied Science Education ( CASE ) Coordinator Position.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name

Description of Job Duties

• Manage daily schedule of Senior Associate Dean.
• Manage CASE Department website/homepage.
• Assist SADAA with department budget.
• Coordinate weekly CASE leadership meetings.
• Coordinate monthly CASE department meetings.
• Coordinate faculty candidate recruitment and onboarding in conjunction with the Office of Faculty Affairs; this may require picking up candidates from the airport or other locations.
• Coordinate travel arrangements for CASE SADAA , Chair and CASE department faculty.
• Manage confidential personnel matters and materials.
• Maintain office supplies for CASE faculty.
• Compose and type correspondence for CASE department communications.
• Coordinate faculty-related special events, which will include driving to pick up supplies as needed.
• Coordinate with SADAA and CASE Department Chairs on special projects such as tracking scholarly activity, teaching hours, and leave requests in coordination with curriculum support.
• Track use of faculty professional development funds.
• Initiate purchase orders, track payments, ensure timely processing, and reconcile bank statements.
• Research and process reimbursements/expenses.
• Record, type, and distribute meeting minutes from department and committee meetings.
• Order supplies and maintain records database.
• Perform other duties as assigned.