Clinical Administrative Coordinator

U.S.Vets; Long Beach (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

U.S.VETS Long Beach is seeking a Clinical Administrative Coordinator to support administrative, clinical documentation, training, reporting, and compliance for our Behavioral Health department. This role reports to the Director of Behavioral Health and ensures teams have the systems and resources to deliver quality services and meet funder requirements.

You will coordinate training, manage reporting calendars, perform documentation audits, and collaborate across teams to maintain audit-ready

Qualifications

• Requires Bachelor’s degree in Social Services or related field.
• 2+ years coordinating clinical services in a clinical setting.
• Strong organizational and communication skills.
• Experience with documentation compliance, audits, or reporting preferred.

Responsibilities

• Coordinate annual training schedules for clinical and program staff.
• Develop and maintain internal/external reporting calendars and submissions.
• Monitor program deliverables with leadership to address gaps.
• Conduct client file and clinical documentation audits for accuracy and compliance.
• Collaborate with case management and clinical staff to resolve documentation deficiencies.
• Coordinate admission and discharge processes to support workflows.
• Support external funder and accreditation audits as site contact.
• Maintain clinical meeting documentation and client tracking records.
• Assist with CARF accreditation activities and cross-site sharing of best practices.

Education

Bachelor’s degree in Social Services or related field

2+ years coordinating clinical services or administrative oversight in a clinical setting

Strong organizational, time-management, and attention-to-detail skills

Excellent written and verbal communication skills

Ability to manage multiple deadlines and collaborate across teams

Proficiency with Microsoft Office and information systems

Tools

Microsoft Office

Electronic case records

Client tracking systems

Job description

Job Details: Level: Experienced, Job Location: USVETS Long Beach - Long Beach, CA, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $28.86 - $35.00Hourly, Job Shift: Day, Job Category: Admin - Clerical, Support the systems that help deliver quality care.

U.S.VETS is seeking a Clinical Administrative Coordinator to support the administrative, clinical documentation, training, reporting, and compliance functions of our Behavioral Health department. Reporting to the Director of Behavioral Health, this role helps ensure clinical teams have the systems, documentation, training, and resources needed to deliver effective services and meet organizational and funder requirements.

What You’ll Do

• Coordinate annual training schedules and ensure clinical and program staff complete required training and competency assessments.
• Develop and maintain internal and external reporting calendars and coordinate timely submission of required reports.
• Monitor program deliverables and work with leadership to address gaps and corrective actions.
• Conduct regular client file and clinical documentation audits to ensure accuracy, completeness, and compliance.
• Partner with case management and clinical staff to resolve documentation deficiencies and maintain audit-ready records.
• Coordinate admission and discharge processes to support efficient workflows and a positive client experience.
• Support external funder and accreditation audits, serving as a key site contact and coordinating with Operations, Finance, and other departments.
• Maintain clinical meeting documentation, client tracking records, and required reports.
• Support CARF accreditation and re-accreditation activities.
• Collaborate with U.S.VETS teams across sites to share best practices and improve processes.
• Perform other duties as assigned.

Qualifications: What You’ll Bring

• Bachelor’s degree in Social Services or a related field required.
• 2+ years of experience coordinating clinical services, clinical administration, program operations, or administrative oversight in a clinical setting.
• Strong organizational, time-management, and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines, work independently, and collaborate across teams.
• Experience with documentation compliance, audits, reporting, or quality assurance preferred.
• Experience working with veterans or behavioral health populations preferred.
• Proficiency with Microsoft Office, electronic case records, client tracking systems, and other information systems.
• Valid driver’s license may be required based on program needs; must meet company insurance requirements and complete required driver training.