Clinical Administrative Assistant - Outpatient Oncology @ Roswell

WellStar Health System; Georgia; Sur place; USD 43 000 - 55 000; Plein temps

Résumé du poste

Wellstar Health System in Georgia seeks a detail-oriented Clinical Administrative Assistant to support physicians and clinical teams. You will manage patient schedules, coordinate records, and help maintain efficient clinic operations while handling confidential information.

You will assist with EPIC/BEACON orders, prepare daily schedules, and create departmental reports. Strong communication, organization, and multitasking are required to thrive in a fast-paced healthcare setting.

Qualifications

• Minimum 3 years front office and/or hospital experience.
• Office coordinator experience supporting a physicians office.
• Effective communication via phone, email, and written.
• Ability to handle multiple projects, set priorities.
• Working knowledge of basic Medical Terminology.

Responsabilités

• Maintain physicians' patient schedules and meetings, provide reminders.
• Request and send patient medical records and follow up on requests.
• Scan all required records into the EMR.
• Assist APP and clinical staff to maintain patient flow through the clinic.
• Route telephone calls from patients, physicians, or other providers.
• Review orders in EPIC/BEACON and obtain required information for the provider.
• Submit and follow up on tissue testing to outside sources.
• Prepare patient schedules for providers for the next day.
• Create and maintain spreadsheets for tracking department data.
• Handle confidential documents per policies.
• Coordinate inbound/outbound specimens, authorizations and referrals.

Connaissances

Communication skills

Interpersonal skills

Calendar management

Organization

Computer skills

Data gathering & reporting

Prioritization

Medical terminology reading

Teamwork

Stress management

Formation

High School Diploma / GED

Bachelor's degree (preferred)

Description du poste

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift Day (United States of America)

Job Summary

Functions under the direction of the Manager or Supervisor and may support multiple department leaders. He/she is responsible for performing a wide variety of administrative duties and functions requiring independent judgment, ingenuity and initiative. He/she assists the business functions of the Departments including maintenance of stats, data collection and analysis. The Clinical Administrative Assistant is able to independently perform job functions and maintain information of a confidential nature.

• Attention to detail
• Exceptional organizational skills
• Ability to maintain confidentiality
• Team-player
• Ability to multi-task
• Ability to functional effectively in a fast-paced environment

Core Responsibilities and Essential Functions

• Maintaining the physicians patient schedules and meetings, keeping physicians on track, and providing reminders about upcoming events and or barriers
• Request and send patient medical records and follow up on requests.
• Scan all required records into the EMR.
• Assist APP and clinical staff with appropriate requests to maintain patient flow through the clinic.
• Responsible for routing telephone calls from patients, physicians, or other healthcare providers/facilities appropriately.
• Reviews and assist with orders in EPIC/BEACON and assist with obtaining any required information for the provider.
• Submit and follow up on tissue testing to outside sources.
• Preparing the patient schedule for the providers for the next day.
• Skill in taking and transcribing dictation and in the operation of office equipment.
• Must demonstrate and maintain patient confidentiality.
• Ability to translate and maintain skills to read medical orders.
• Other duties as assigned.

Support Department activities

• Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
• Manages various documents and handles confidential matters in accordance with policies and procedures.
• Participates in department meetings, committees and events.
• Compile financial, statistical data and reports as assigned.
• Reviews and monitors all Clinical Administrative Assistant order transcription, reminder screens, scanning, missing diagnostic and pathology reports.
• Provide training of AA duties, medical records requests.
• Coordinate inbound/outbound specimens, authorization and referral WQ management.
• Sorting and distributing daily mail.
• Other duties as assigned.

Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

High School Diploma / GED General or Bachelors Other / Related Field-Preferred

Required Minimum License(s) and Certification(s)

All certifications are required upon hire unless otherwise stated.

Required Minimum Experience

Minimum 3 years front office and and/or hospital experience Required or Office coordinator supporting a Physicians office

Required Minimum Skills

• Effective communication skills including telephone, verbal communication, email and written.
• Effective interpersonal relationships skills.
• Calendar management, strong organization and coordination skills.
• Skill in computer applications.
• Skill in gathering and reporting information.
• Ability to handle multiple projects simultaneously and set priorities.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to work under pressure, communicate and present information.
• Ability to read, interpret, and apply hospital and department policies and procedures.
• Ability to identify problems, organize and analyze information.
• Ability to establish priorities and coordinate work activities.
• Working knowledge of basic Medical Terminology.

Join us and discover the support to do more meaningful work-and enjoy a more rewarding life.

Connect with the most integrated health system in Georgia, and start a future that gives you more.

Mission, Vision & Values

OUR MISSION

To enhance the health and well-being of every person we serve.

OUR VISION

Deliver world-class healthcare to every person, every time.

OUR VALUES

• We serve with compassion
• We pursue excellence
• We honor every voice

Culture of Excellence Wellstar consistently receives attention and accolades from national organizations that set the standards for world-class care. Our system-wide practice of safety principles, assessing and addressing errors and seeking feedback from our patients and customers continually earns recognition for advances in safety and quality. Featured on the FORTUNE "100 Best Companies to Work For" list and Seramount 100 Best Companies list, we not only provide top-notch care for our patients, but also foster the culture of Wellstar as a Great Place to Work.