Clinic Scheduler- PRN | Remote

Vail Health Behavioral Health; Vail (CO); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Vail Health is seeking a Clinic Scheduler for PRN remote coverage. You will answer calls, schedule appointments, and coordinate with providers and patients using the EHR system.

The role requires strong administrative skills, 2+ years in medical office administration, and knowledge of HIPAA and OSHA rules. Remote eligibility applies with pooling shifts and compensation in the established hourly pay range.

Qualifications

• 2 years administration or similar experience preferred.
• Previous medical office experience preferred.
• Knowledge of medical terminology, HIPAA compliance and OSHA rules and regulations preferred.

Responsibilities

• Schedules medical appointments through coordination of patients, providers, locations, payers, etc.
• Receives and initiates calls to and from patients, providers, outside provider offices, while following established scheduling procedures and protocols.
• Appropriately schedules appointments, tests and/or procedures, leveraging the electronic health record (EHR) scheduling software.
• Promptly answers incoming calls in a professional manner and scheduling of patient appointments.
• Obtains patient demographics with accuracy to include but not limited to patient address information, telephone number and insurance information from the patient.
• Manages electronic requests through drop box and patient portals to schedule appointments.
• Distributes faxes helps manage needed requests.
• Role models the principles of a Just Culture and Organizational Values.
• Must be HIPAA compliant

Skills

Administration experience

Medical office experience

Medical terminology

HIPAA compliance

OSHA rules

Tools

EHR scheduling software

Job description

Explore job opportunities at Vail Health

Clinic Scheduler- PRN | Remote

Clinic Scheduler- PRN | Remote

New

Schedule

Schedule PRN / Pool Shift Days

Details

Company Colorado Mountain Medical Location Remote Category Administrative/Clerical Clinical No Close Date October 26, 2026

Pay

Hourly $20.67 – $24.37 USD

Some roles may be based outside of our Colorado office (remote-only positions). Roles based outside of our primary office can sit in any of the following states: AZ, CO, CT, FL, GA, ID, IL, KS, MA, MD, MI, NC, NJ, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work primarily in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

About the opportunity:

The Clinic Scheduler is responsible for answering incoming phone calls, fielding questions about scheduling with providers, directing calls to appropriate parties, taking and distributing messages, and scheduling appointments.

What you will do:

• Schedules medical appointments through coordination of patients, providers, locations, payers, etc.


• Receives and initiates calls to and from patients, providers, outside provider offices, while following established scheduling procedures and protocols.


• Appropriately schedules appointments, tests and/or procedures, leveraging the electronic health record (EHR) scheduling software.


• Promptly answers incoming calls in a professional manner and scheduling of patient appointments.


• Obtains patient demographics with accuracy to include but not limited to patient address information, telephone number and insurance information from the patient.


• Manages electronic requests through drop box and patient portals to schedule appointments.


• Distributes faxes helps manage needed requests.


• Role models the principles of a Just Culture and Organizational Values.


• Must be HIPAA compliant

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:

Experience:

• 2 years administration or similar experience preferred.


• Previous medical office experience preferred.


• Knowledge of medical terminology, HIPAA compliance and OSHA rules and regulations preferred.

PRN (POOL) benefits include: Wellbeing reimbursement funds and 403(b) contribution eligibility.

The posted salary range for this position is the anticipated hiring range in Colorado and will be adjusted based on geographic location. Vail Health considers a variety of factors in making compensation decisions which influence the offer a candidate receives.