Clinic Scheduler- PRN | Remote

Howard Head; Vail (CO); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Wellbeing reimbursement funds

403(b) contribution eligibility

Job summary

Howard Head Sports Medicine is seeking a Clinic Scheduler for PRN/remote work. The role involves answering calls, coordinating scheduling with providers, and handling messages while ensuring HIPAA compliance.

The successful candidate will have 2 years of administrative or medical office experience, familiarity with medical terminology, and experience with scheduling software. Remote positions may be based outside Colorado.

Qualifications

• 2 years administration or similar experience preferred.
• Previous medical office experience preferred.
• Knowledge of medical terminology, HIPAA compliance and OSHA rules and regulations preferred.

Responsibilities

• Answer incoming calls and field questions about scheduling with providers.
• Direct calls to appropriate parties and distribute messages.
• Schedule appointments using the electronic health record (EHR) system and coordinate with patients, providers and locations.

Skills

Administrative experience

Scheduling

Phone handling

HIPAA compliance

Medical terminology

Tools

EHR scheduling software

Job description

Explore job opportunities at Howard Head Sports Medicine.

Clinic Scheduler- PRN | Remote

New

Schedule

Schedule PRN / Pool Shift Days

Details

Company Colorado Mountain Medical Location Remote Category Administrative/Clerical Clinical No Close Date October 26, 2026

Pay

Hourly $20.67 – $24.37 USD

Some roles may be based outside of our Colorado office (remote-only positions). Roles based outside of our primary office can sit in any of the following states: AZ, CO, CT, FL, GA, ID, IL, KS, MA, MD, MI, NC, NJ, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work primarily in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

About the opportunity:

The Clinic Scheduler is responsible for answering incoming phone calls, fielding questions about scheduling with providers, directing calls to appropriate parties, taking and distributing messages, and scheduling appointments.

What you will do:

• Schedules medical appointments through coordination of patients, providers, locations, payers, etc.
• Receives and initiates calls to and from patients, providers, outside provider offices, while following established scheduling procedures and protocols.
• Appropriately schedules appointments, tests and/or procedures, leveraging the electronic health record (EHR) scheduling software.
• Promptly answers incoming calls in a professional manner and scheduling of patient appointments.
• Obtains patient demographics with accuracy to include but not limited to patient address information, telephone number and insurance information from the patient.
• Manages electronic requests through drop box and patient portals to schedule appointments.
• Distributes faxes helps manage needed requests.
• Role models the principles of a Just Culture and Organizational Values.
• Must be HIPAA compliant

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:

Experience:

2 years administration or similar experience preferred.
Previous medical office experience preferred.
Knowledge of medical terminology, HIPAA compliance and OSHA rules and regulations preferred.

PRN (POOL) benefits include: Wellbeing reimbursement funds and 403(b) contribution eligibility.

The posted salary range for this position is the anticipated hiring range in Colorado and will be adjusted based on geographic location. Vail Health considers a variety of factors in making compensation decisions which influence the offer a candidate receives.